Facility Project Manager

Incluso; Göteborgs kommun; On-site; SEK 900,000 - 1,100,000; Full time

Job summary

Incluso in Gothenburg is seeking a Facility Project Manager to lead the facility portfolio, oversee contracts, landlord relations, and workplace optimization. The role is 100% onsite in Gothenburg with ASAP start on a 6-month limited contract.

You will manage budgets, negotiate terms, drive space efficiency, and oversee safety and compliance as part of the Facility Management Team.

Qualifications

• 8–12+ years in facility management, engineering or related field.
• Experience in R&D and design environments is preferred.
• Experience with budgets, cost controls and contract management.

Responsibilities

• Manage assigned facility-related contracts and negotiate terms.
• Interface with landlords and external stakeholders.
• Monitor facility usage and drive space efficiency.
• Lead workplace improvement initiatives and office relocation projects.
• Support asset management and ensure safety/compliance.

Skills

Facility Management

Budget Management

Contract Negotiation

Stakeholder Management

Education

Bachelor’s degree in related field (Engineering/Business Administration)

Tools

Office 365

SharePoint

SAP

Job description

We’re looking for a Facility Project Manager for a company in Gothenburg. Start is ASAP, 6 months limited contract to begin with. This role is 100% onsite in Gothenburg.

Facility Project Manager/Facility Management Lead

The Facility Management Team is responsible for overseeing and optimizing the organization’s facility portfolio, ensuring efficient operations, cost effectiveness, and a high-quality working environment. This role serves as a key point of contact for facility-related matters, including negotiations, contract management, landlord relations, and the strategic development of workplace solutions.

Role and Responsibilities:

Facility Contract Management: Manage assigned facility-related contracts, including existing agreements and potential new engagements. Ensure contracts are aligned with organizational needs and deliver value in terms of service, cost, and quality. Monitor and steer contract durations proactively. Will be asked to lead negotiations, terminations, and subleasing opportunities, as well as any required contractual modifications.

Landlord and External Interface: Be an interface with landlords and external stakeholders. Maintain a comprehensive overview of assigned lease agreements and ensure strong, professional relationships are upheld.

Facility Utilization and Optimization: Support the team to continuously monitor and evaluate facility usage. Identify trends and opportunities to enhance the working environment while improving space efficiency and reducing operational costs.

Strategic Improvement Initiatives: Lead initiatives aimed at improving workplace functionality, employee experience, and cost performance within the facility domain.

Project Leadership: Lead facility-related changes and development projects, ensuring timely delivery, stakeholder alignment, and successful implementation. Be actively involved in office updates and relocations.

Commercial & Asset Management: Support the disposal and management of facility assets (such as furniture and equipment. Maintaining existing assets are in good order and fit for purpose.

Governance, Safety & Compliance: Be part of the safety walks for assigned common office areas to ensure compliance and promote a safe working environment.

Insurance Portfolio Management: Support Head of Facility Management Team and the Company insurance broker to coordinate the GTEU insurance portfolio, ensuring coverage and compliance requirements are met.

Qualifications and skills required for the role

• 8-12+ years of experience in Facility Management, Engineering, Business Administration or related field
• Knowledge of working in R&D and Design environments
• Experience in budget management and cost management
• Experience in negotiations and contract management

Personal attributes

• Financial acumen and cost management
• Excellent communication and stakeholder management skills
• Project management lead skills
• Has a hands-on approach to finding solutions
• Full Driving license required.

IT/SW requirements (if applicable)

Office 365 & Sharepoint, SAP knowledge is meritorious but not a must

This role requires fluency in English and Swedish.

This is a full-time consultant position in Gothenburg through Incluso. Start is ASAP, 6 months limited contract to begin with. This role is 100% onsite in Gothenburg.