Senior Executive Administrative Assistant (R-19924)

Dun-; Stockholms kommun; On-site; SEK 520,000 - 720,000; Full time

Benefits offered by this job

Hybrid work

Wellness benefit

Pension and insurance

Volunteer days

Supportive culture

Job summary

Dun & Bradstreet in Sweden is seeking a Senior Executive Assistant to support the General Manager for Northern Europe. You will manage a complex calendar, coordinate travel, prepare executive materials, and ensure timely delivery of key initiatives in an international setting.

The role requires 7+ years of EA experience, fluency in Swedish and English, and exceptional organizational and communication skills.

Qualifications

• Minimum 7 years as an Executive Assistant or Senior Administrative Assistant.
• Fluency in Swedish and English (spoken and written).
• Excellent organizational and communication skills.
• Ability to manage a complex calendar and travel for an international business.
• Discretion with highly confidential information and strong problem-solving mindset.

Responsibilities

• Provide dedicated support to the General Manager for Northern Europe and align priorities with business goals.
• Manage a complex calendar, prioritise meetings, and coordinate domestic and international travel.
• Prepare presentations, briefs, agendas, and executive communications for leadership.
• Track actions, deadlines, and follow up to ensure timely delivery.
• Act as liaison with stakeholders across regions and the global organisation.
• Support cross-functional projects and executive visits, team events, and business reviews.

Skills

Diary management

Travel coordination

Meeting planning

Stakeholder management

Microsoft Office

Education

Bachelor's degree in a relevant field

Tools

Microsoft Office

Job description

Shape the Future with Dun & Bradstreet

At Dun & Bradstreet, we believe data has the power to create a better tomorrow. As a global leader in business decisioning data and analytics, we help companies worldwide grow, manage risk, and innovate. Since 1841, businesses have trusted us to turn uncertainty into opportunity. We’re a diverse, global team that values creativity, collaboration, and bold ideas. Are you ready to make an impact and help shape what’s next? Join us! Explore opportunities at dnb.com/careers.

We're looking for an exceptionalSenior Executive Assistant to support our General Manager for Northern Europe, serving as a trusted partner at the heart of the business.

In this highly visible role, you'll work closely with the General Manager responsible for driving growth and strategy across the Northern European region. You'll help maximise leadership effectiveness by managing priorities, coordinating critical business activities, and ensuring seamless execution across meetings, travel, stakeholder engagements, and key projects.

This is an opportunity for an experienced Executive Assistant who thrives in a dynamic, international environment and enjoys partnering with senior leaders to make an impact. This role will be based on-site at our beautiful new offices in Kungsholmen.

What you'll do:

Partner with Senior Leadership

• Provide dedicated support to the General Manager for Northern Europe
• Manage a complex and fast-moving calendar, ensuring priorities are aligned with business objectives
• Coordinate domestic and international travel, itineraries, meetings, and executive logistics
• Prepare presentations, briefing materials, agendas, and executive communications
• Track commitments, actions, and deadlines to ensure priorities are delivered

Drive Coordination Across the Business

• Act as a key liaison between the General Manager and stakeholders across the region and global organisation
• Facilitate effective communication and collaboration across teams, functions, and countries
• Coordinate leadership meetings, executive visits, team events, and business reviews
• Build strong partnerships with Executive Assistants and business leaders across the company

Support Strategic Initiatives

• Coordinate business projects and operational initiatives from planning through completion
• Support activities such as audit coordination, stakeholder reviews, action tracking, and business documentation
• Partner with Facilities, IT, Security, Procurement, and other teams to deliver office and workplace initiatives
• Help ensure projects stay organised, on track, and moving forward

Deliver Operational Excellence

• Manage invoices, purchase requests, expenses, and other administrative processes
• Maintain records, team resources, and organisational information
• Identify opportunities to improve processes and create more efficient ways of working
• Handle highly confidential and commercially sensitive information with discretion and professionalism

What you'll bring:

• 7+ years' experience as an Executive Assistant or Senior Administrative Assistant
• Proven experience supporting senior executives or leadership teams
• Outstanding organisational skills and the ability to manage multiple priorities with confidence
• Strong diary management, travel coordination, and meeting planning experience
• Excellent communication and stakeholder management skills
• A proactive, solution-oriented approach with a natural ability to anticipate needs before they arise
• Experience coordinating projects, tracking actionsí and working across multiple stakeholders
• High levels of professionalism, discretion, andattention to detail
• Strong Microsoft Office skills and a willingness to explore how AI and digital tools improve the way work gets done
• Exposure to audits, compliance activities, office operations, or facilities projects is a plus
• Fluency in Swedish and English, both spoken and written is essential for this role

Why Join Us?

Does this role sound like a great opportunity but you’re not sure about making a move? We are really proud of our company and culture and think we have some great things to offer. Some of our benefits in Sweden include:

• Two paid volunteer days to contribute to causes in your community
• A paid day every year to use for your health and wellness
• Instead of half days before public holidays, you will have 4 additional full days a year for you to use to celebrate what is meaningful to you
• Annual wellness/sport benefit
• Collective agreement, pension, insurance and parental pay allowance
• Access to free services providing support and counselling
• Flexible working arrangements and hybrid work arrangement for most roles

All Dun & Bradstreet job postings can be found at https://jobs.lever.co/dnb. Official communication from Dun & Bradstreet will come from an email address ending in @dnb.com.

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