Executive Assistant

Unilever; Solna kommun; On-site; SEK 550,000 - 750,000; Full time

Benefits offered by this job

Flexible work

Learning & development

Wellbeing support

Job summary

Magnum Ice Cream Company in Solna, Sweden, seeks an Executive Assistant to the Nordic General Manager and the Nordic Leadership Team. This is more than administrative support; you will be a pivotal coordinator, enabling leadership, governance and transformation initiatives across the Nordic region.

You will build networks, manage complex calendars and travel, drive governance activities, and partner with senior leaders to enable strategic execution using Microsoft 365 and AI tools.

Qualifications

• Experience in executive support, business coordination or similar in international settings.
• Strong stakeholder management, communication and planning skills.
• Ability to prioritise, take ownership and drive follow‑through.
• Judgement and independence in handling sensitive matters.

Responsibilities

• Provide proactive support to the Nordic GM and Leadership Team.
• Manage complex calendars, priorities and leadership agendas.
• Coordinate travel, executive visits and leadership events.
• Drive meeting coordination and governance activities (agendas, docs, comms).
• Support transformation and change initiatives through governance and coordination.
• Build networks across Nordic, European and global teams.
• Oversee admin processes including expenses, invoices and knowledge management.

Skills

Executive support experience

Stakeholder management

Planning and coordination

Independent decision making

Cross-functional collaboration

Tools

Microsoft 365

AI tools (Copilot)

Job description

Life tastes better with ice cream With 19.000 expert ice cream colleagues and iconic brands like Wall’s, Cornetto and Ben & Jerry’s, loved in 76 countries, we are the world’s largest Ice Cream company leading the industry. We create iconic ice cream brands that are part of everyday life, bringing moments of joy to millions of people around the world. Everybody loves ice cream. And as the world’s biggest pure‑play ice cream company, we have the scale and ambition to make a real difference. What truly sets us apart is how we work. We move fast and keep things simple. We turn ideas into action, trust people to take ownership, and work as one team to win together with integrity. Our culture is high‑performance, collaborative and focused on getting things done. We’re curious and ready for what’s next. We embrace digital, use data to make better decisions, and keep learning, including how AI can help us work smarter and serve consumers better.

The role

As Executive Assistant to the Nordic General Manager and the Nordic Leadership Team, you will play a pivotal role at the heart of the Nordic organization. This is far more than a traditional administrative support role. Over the years, the position has evolved into a highly visible and impactful role with a strong focus on leadership coordination, stakeholder management, governance, transformation support, and strategic enablement. Working closely with senior leaders across the Nordic business, you will act as a key connector, driving collaboration, facilitating critical leadership activities, and ensuring operational excellence. This is a unique opportunity for someone who enjoys navigating complexity, building strong networks, and contributing to business success through influence, coordination and trusted partnership.

What you'll be responsible for

• Provide proactive support to the Nordic GM and Leadership Team, enabling effective leadership and business execution.
• Manage complex calendars, priorities and leadership agendas, ensuring focus, alignment and follow‑up.
• Coordinate travel, executive visits and leadership events, delivering seamless end‑to‑end planning and execution.
• Drive meeting coordination and governance activities, including agendas, documentation and communications.
• Support transformation and change initiatives through coordination, governance and stakeholder management.
• Build strong networks across Nordic, European and global teams, ensuring effective collaboration and information flow.
• Oversee key administrative and operational processes, including expenses, invoices, documentation and knowledge management.

We're looking for someone who

• Has experience in executive support, business coordination or a similar role in a fast‑paced, international environment.
• Brings strong skills in stakeholder management, communication, planning and coordination.
• Takes ownership and works proactively, with a strong ability to prioritize and drive follow‑through.
• Demonstrates sound judgement and independence when managing competing priorities and sensitive matters.
• Thrives in a dynamic and evolving organisation, adapting quickly to changing needs.
• Builds strong relationships and collaborates effectively across functions, teams and geographies.
• Has a strong interest and experience in Microsoft 365, digital tools and AI (Copilot or equivalent), leveraging technology to improve ways of working.
• Values collaboration, clarity and unpretentious ways of working.

What you'll get

• Market-competitive pay and performance related rewards
• Flexible ways of working
• Support for health, wellbeing and life outside of work
• Time off to rest and recharge
• Ongoing learning and development opportunities #TMICC

Why join us?

This is a place for people who are passionate about ice cream and are growth obsessed - both for the business and for themselves. People who act like an owner and drive our business end-to-end. People who are driven by success to deliver more than we ever thought we could! You’ll thrive here if you value an inclusive culture, with low ego and hierarchy - and if you’re excited to continuously learn and challenge how we work, using digital, data, and new thinking to push us forward.

• Roles with real accountability and visible impact
• Free to move fast, experiment and challenge how things are done
• Continuous learning and development as the business grows
• Reward linked to performance and contribution.

Your career here is shaped by what you deliver, as you work across functions and markets and grow with the business.

Additional information

The Magnum Ice Cream Company is an Equal Opportunity Employer. We embrace diversity and are committed to creating an inclusive environment where everyone can do their best work regardless of age, disability, gender identity, race, religion, sexual orientation, or any other protected characteristic. We encourage people with all backgrounds to apply including Aboriginal and Torres Strait Islander Peoples, and Māori and Pacific Peoples. You may notice references to Unilever, as well as Unilever’s policies and terms and conditions, on this career site. This is because we are still sharing some services under the terms of our separation from the company. Please be aware that your application and the information you submit via this site will go directly and exclusively to The Magnum Ice Cream Company for roles within The Magnum Ice Cream Company .