Executive Administrative Assistant – Mechanical & Structural Eng

SAAB Aktiebolag; Mölndals kommun; On-site; SEK 320,000 - 450,000; Full time

Job summary

Saab AB is seeking an administrative assistant to support the head of the Mechanical & Structural Engineering department within the Business Unit Airborne Early Warning. The role reports to the department manager and focuses on high-level administrative support.

You will arrange conferences, manage calendars, prepare agendas, assist with recruitment onboarding, coordinate VIP visits, plan travels and expenses, and maintain documentation and information flow across the unit.

Qualifications

• Driven team player with strong social skills and ability to cooperate with internal and external parties.
• Shows initiative to stay ahead and handle tasks proactively.
• Experience supporting management teams with confidentiality and mature judgement.
• Good problem-solving attitude and service minded approach.
• Structured and enjoys administrative work.

Responsibilities

• Arranging conferences, administrating invitations and preparing agendas.
• Gathering information, preparing material and documenting outcomes from workshops or similar activities.
• Assisting with recruitment-related administrative tasks including consultants and onboarding new employees.
• Managing calendar and information flow for the Head of department.
• Handling documentation, approvals and mailbox administration.
• Preparing, coordinating and managing VIP visits.
• Planning and booking travels, including travel expenses.
• Supporting the Business Unit in various initiatives when needed.

Skills

Team player

Initiative

Confidentiality

Problem solving

Service minded

Structured

Fluent Swedish

Fluent English

Security vetting

Job description

Saab AB is seeking an administrative assistant to support the head of the Mechanical & Structural Engineering department within the Business Unit Airborne Early Warning. The role reports to the department manager and focuses on high-level administrative support.

You will arrange conferences, manage calendars, prepare agendas, assist with recruitment onboarding, coordinate VIP visits, plan travels and expenses, and maintain documentation and information flow across the unit.