Administrative asssistent to BU AEW, Mechanical and Structural engineering

SAAB Aktiebolag; Mölndals kommun; On-site; SEK 320,000 - 450,000; Full time

Job summary

Saab AB is seeking an administrative assistant to support the head of the Mechanical & Structural Engineering department within the Business Unit Airborne Early Warning. The role reports to the department manager and focuses on high-level administrative support.

You will arrange conferences, manage calendars, prepare agendas, assist with recruitment onboarding, coordinate VIP visits, plan travels and expenses, and maintain documentation and information flow across the unit.

Qualifications

• Driven team player with strong social skills and ability to cooperate with internal and external parties.
• Shows initiative to stay ahead and handle tasks proactively.
• Experience supporting management teams with confidentiality and mature judgement.
• Good problem-solving attitude and service minded approach.
• Structured and enjoys administrative work.

Responsibilities

• Arranging conferences, administrating invitations and preparing agendas.
• Gathering information, preparing material and documenting outcomes from workshops or similar activities.
• Assisting with recruitment-related administrative tasks including consultants and onboarding new employees.
• Managing calendar and information flow for the Head of department.
• Handling documentation, approvals and mailbox administration.
• Preparing, coordinating and managing VIP visits.
• Planning and booking travels, including travel expenses.
• Supporting the Business Unit in various initiatives when needed.

Skills

Team player

Initiative

Confidentiality

Problem solving

Service minded

Structured

Fluent Swedish

Fluent English

Security vetting

Job description

We are looking for an administrative assistant to support the head of the Mechanical & Structural Engineering department within the Business Unit Airborne Early Warning. The role reports to the department manager and focuses on high‑level administrative support.

Responsibilities

• Arranging conferences, administrating invitations and preparing agendas
• Gathering information, preparing material and documenting outcomes from workshops or similar activities
• Help the section managers with administrate tasks around recruiting including consultants, as well as being a part of onboarding of new employees
• Manage calendar and information flow for the Head of department
• Administrative tasks such as managing documentation, approvals and handling mailboxes
• Preparing, coordinating and managing VIP visits
• Detailed planning and booking of travels, including handling travel expenses
• When needed support Business Unit in various initiatives

Profile & Qualifications

• You are a driven team player with great social skills, you enjoy to cooperate with both internal as well as external parties.
• When necessary, you will take your own initiative to stay one step ahead.
• Experience in supporting management teams, where a high degree of confidentiality, initiative and maturity of judgement are required
• You have a great problem‑solving attitude
• Service minded with a positive aura
• You are structured and enjoy working administrative
• Fluent in both Swedish and English, spoken and written
• This position requires that you pass a security vetting based on the current regulations around/of security protection. For positions requiring security clearance additional obligations on citizenship may apply.

Equal Opportunity Statement

Saab is an Equal Opportunity/Affirmative Action employer – all qualified individuals are encouraged to apply and will be considered without regard to race, colour, religion, national origin, sex (including pregnancy), sexual orientation, gender identity, age, veteran or disability status.