Accounts Receivable Specialist - Malmo

Neo4j; Malmö kommun; On-site; SEK 320,000 - 520,000; Full time

Job summary

Neo4j is seeking a detail-oriented Accounts Receivable Specialist to join our finance team. You will manage invoicing, cash applications, and collections to ensure timely payments and accurate ledgers.

You will reconcile monthly AR aging with the general ledger, respond to customer inquiries, and collaborate with Sales, Revenue Operations, and Professional Services to resolve discrepancies. The ideal candidate has 1–3 years in AR or customer-facing roles, strong Excel skills, and experience with

Qualifications

• Bachelor's degree in Accounting, Finance, or related field or equivalent experience.
• 1–3 years in AR or customer-facing role.
• Strong Excel skills with XLOOKUP.
• Experience with ERP/billing systems (NetSuite, Salesforce, Oracle, QuickBooks).
• Attention to detail and high accuracy; strong communication.

Responsibilities

• Reconcile AR aging with the general ledger monthly and investigate discrepancies.
• Record customer payments and bank fees; monitor cash applications.
• Primary contact for customer invoice inquiries; coordinate with Sales and others.
• Monitor aging accounts and proactively contact customers for payment.
• Prepare documentation for audits and support tax/compliance forms.

Skills

Attention to detail

Analytical mindset

Multilingual communication

Time management

Education

Bachelor's degree in Accounting/Finance or related field

Tools

Excel (XLOOKUP)

NetSuite

Salesforce

Oracle

QuickBooks

Job description

THE ROLE

We are seeking a detail-oriented, motivated, and analytical Accounts Receivable Specialist to join our growing finance team. In this role, you will play a crucial part in ensuring the accuracy and efficiency of our billing and collection processes. You will manage the collection of outstanding invoices, enter daily cash applications, monitor aging reports, respond to customer inquiries, and help reconcile accounts. This is an excellent opportunity for a finance or accounting enthusiast looking to build upon their foundation and build a strong career in corporate finance.

Key Responsibilities

• Prepare monthly reconciliation between AR aging and general ledger and investigate any discrepancies
• Record customer payments and related bank fees
• Be the main point of contact for all customer inquiries related to invoices and collaborate with internal teams (Sales, Revenue Operations, and Professional Services) to resolve any discrepancies
• Monitor aged accounts and proactively contact customers to resolve any roadblocks for the customer to remit payment
• Validate billing information against contracts and generate invoices in a timely manner
• Assist with customer onboarding and portal registration to ensure timely payments
• Provide supporting documentation for audit requests
• Prepare bad debt analysis to identify accounts that are uncollectible or need to be written off
• Help identify, build, and implement ongoing process improvements to enhance overall operations
• Provide and collect all necessary compliance and tax forms to ensure proper compliance and reduce fees

Qualifications & Skills

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field (or equivalent practical experience)
• 1–3 years of experience within an AR related or customer-facing role
• Strong proficiency in Microsoft Excel (XLOOKUP and data sorting)
• Familiarity with ERP and Billing systems (e.g., NetSuite, Salesforce, Oracle, or QuickBooks) is preferred
• Strong attention to detail and ability to operate with a high level of accuracy
• Excellent written and verbal communication skills for professional customer interaction
• Multiple languages spoken preferred
• Ability to manage multiple priorities and meet deadlines
• Analytical mindset with problem-solving capabilities