Maintenance-Jobs in United States

Job Purpose / Objective:

The Administration Specialist will be responsible for providing comprehensive administrative support to the MRO Department. This role involves managing office operations, coordinating business travel, overseeing fleet management, handling government-related work, and ensuring compliance with administrative procedures and guidelines. The Specialist will contribute to creating a productive and efficient work environment and support the overall success of the department.

Key Responsibilities:

1. Office Administration and Operations:

• Assign office and cubicle spaces to optimize workflow and utilization.
• Oversee repairs, cleaning, and janitorial services to maintain a functional and clean work environment.
• Manage office supplies, equipment maintenance, and reception area operations.
• Coordinate housekeeping activities to ensure a clean and organized workplace.
• Handle office insurance matters and maintain up-to-date records.
• Manage parking assignments and coordinate access cards for employees.

• Collaborate with the Administration Manager to establish and maintain service-level agreements with vendors.
• Coordinate contracts for travel agencies, catering services, and other vendors as needed.

• Arrange and coordinate business travel, including transportation and per diem processes.
• Make airline bookings ensuring cost-effectiveness and adherence to company travel policies.

• Administer and ensure compliance with policies, procedures, and guidelines related to vehicle usage, mobile phones, travel, and office operations.
• Communicate and train MRO employees on these procedures to ensure understanding and compliance.

• Coordinate catering services for special events or meetings, considering dietary preferences and restrictions.

• Develop and implement fleet management strategies in collaboration with the Administration Manager.
• Analyze fuel consumption data and oversee vehicle maintenance schedules, ensuring timely servicing and safety compliance.
• Manage and book vehicles for departments within the Administration Team and Corporate Services Business line.
• Implement a vehicle tracking and data management system.
• Liaise with other departments regarding vehicle needs and fleet policies.

• Set and enforce standards for vehicle cleanliness and presentation.
• Conduct regular vehicle inspections and coordinate repairs.
• Build relationships with vehicle providers and repair workshops for quality service and cost efficiency.

Qualifications, Competencies, and Experience:

• Bachelor’s degree in business management or a related field.
• At least 5 years of experience in an office setting, preferably involving internal combustion, marine, or power generation engines and equipment.
• Microsoft Office Specialist (MOS) certification.
• Excellent written and spoken Arabic and English skills.