Tendering Coordinator

Albawani | البواني; Riyadh; On-site; SAR 120,000 - 180,000; Full time

Job summary

Albawani | البواني is seeking a Tendering Coordinator to manage and coordinate the tendering process within the construction sector. You will collaborate with multiple departments to gather information, prepare tender documents, and ensure timely submissions.

The role emphasizes strong organizational abilities, attention to detail, and effective communication with internal teams and external stakeholders. Pre-bid meetings and site visits may be required to obtain relevant information.

Qualifications

• Minimum of 3 years of experience in tendering, procurement, or a related field.
• Strong understanding of the tendering process and documentation requirements.
• Excellent organizational and time management skills to handle multiple tenders.

Responsibilities

• Coordinate the preparation of tender documents with required information.
• Gather and compile data from departments for accurate submissions.
• Review tender documents for compliance with specs and requirements.
• Facilitate communication between internal teams and external stakeholders.
• Attend pre-bid meetings and site visits to gather relevant information.
• Track and monitor the status of submitted tenders and follow up as necessary.
• Assist in preparing reports and presentations on tender activities.
• Identify opportunities to improve tendering processes and documentation.
• Stay updated on industry trends and best practices in tendering and procurement.

Skills

Organizational skills

Time management

Communication skills

Attention to detail

Education

Business Administration

Construction Management

Project Management Certification

Procurement Certification

Tools

MS Office Suite

Tender management software

Job description

Role Purpose: The Tendering Coordinator is responsible for managing and coordinating the tendering process to ensure timely and accurate submissions. This role involves collaborating with various departments to gather necessary information, preparing tender documents, and facilitating communication between stakeholders. The Tendering Coordinator plays a vital role in enhancing the efficiency of the tendering process and supporting the organization’s business development efforts.

Key Activities:

• Coordinate the preparation of tender documents, ensuring all required information is included.
• Gather and compile data from various departments for accurate tender submissions.
• Review tender documents for compliance with specifications and requirements.
• Facilitate communication between internal teams and external stakeholders throughout the tendering process.
• Attend pre-bid meetings and site visits to gather relevant information.
• Ensure all team members are informed of deadlines and responsibilities related to tenders.
• Maintain an organized filing system for tender documents and related correspondence.
• Track and monitor the status of submitted tenders and follow up as necessary.
• Assist in the preparation of reports and presentations related to tender activities.
• Identify opportunities to improve the tendering process and documentation practices.
• Stay updated on industry trends and best practices in tendering and procurement.

Industry / Domain: Construction

Necessary Knowledge and Experience:

• Minimum of 3 years of experience in tendering, procurement, or a related field.
• Strong understanding of the tendering process and documentation requirements.
• Excellent organizational and time management skills to handle multiple tenders simultaneously.

Education and Certification Minimum Requirements:

• Bachelor’s degree in business administration, Construction Management, or a related field.
• Certification in Project Management or Procurement.

Job Specific Technical Skills:

• Proficient in MS Office Suite and tender management software.
• Strong communication skills for effective interaction with internal and external stakeholders.
• Attention to detail and ability to work under tight deadlines.
• Familiarity with construction industry standards and practices is a plus.