Administration Specialist

Olayancareer; Riyadh; On-site; SAR 112,000 - 188,000; Full time

Job summary

A reputable company in Saudi Arabia is seeking an administrative professional to handle tasks related to office management and government relations. Key responsibilities involve managing employee work permits and Iqama, applying for various visas, and ensuring compliance with government policies. Candidates should possess a bachelor's degree in a relevant field and be capable of handling sensitive information. This position offers opportunities to work closely with management and contribute to organizational efficiency.

Responsibilities

• Handle administrative tasks related to internal office management and government relations.
• Manage renewal of work permits and Iqama for employees.
• Apply for visas and manage related documentation.
• Liaise with government authorities for compliance and record-keeping.

Education

Bachelor’s degree in any relevant discipline

Job description

Role Purpose

Handle administrative tasks related to internal office management as well as government relation processes, procedures, and policies, and monitoring administrative projects.

Job Accountabilities & Activities

Government Relations:

• Handle renewal of employees work permit, iqama & new Iqama of employees by completing form, online entry of work permit, extracting online registration number for Passport office, arranging payment from accounts and deposit to passport office.
• In emergency, to take care of re-entry visa even during off-duty or weekend/holidays.
• To apply for a visit visa or Invitation Letter online, attestation and check for approval. Approved LOI/visit visa to send respective company/personal through courier.
• Handle visit visa extension prior to expiry date to avoid any penalty to the company.

Official Documents Control:

• Deal with all Government Departments, Agencies and other bodies as required.
• Assist management on all matters to the interpretation and application of Saudi Government.
• Dealing with government authorities pertaining to income tax, social security pension.
• Assist Management in routine GR related administrative tasks in conjunction with HR Team.

Reporting & Record keeping:

• Liaise with members of management and other staff and work as an effective team player.
• Ability to manage confidential and other sensitive information.
• Systematized filing of all documents.

Education & Certifications

Bachelor’s degree in any relevant discipline