Senior Document Controller

Alpin Limited, Masdar City; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading consultancy firm is seeking a Senior Document Controller to lead document management for a major urban refurbishment project in Riyadh. The role requires over 10 years of experience in Document Control and Knowledge Management within a development organization. Responsibilities include developing procedures, managing systems, and ensuring compliance. Applicants should have a Bachelor's degree and experience within KSA. A commitment to quality and effective communication is essential for success in this position.

Qualifications

• Minimum 10+ years of hands-on experience in Document Control.
• Experience within KSA / GCC is essential.

Responsibilities

• Develop, implement and maintain document control procedures.
• Manage the operation of the electronic document management system.
• Oversee registration, quality check, and archiving of project documents.
• Ensure compliance with document control procedures.
• Act as main contact for document control matters.

Skills

Document Control

Knowledge Management

Aconex

Electronic Document Management Systems

Communication Skills

Education

Bachelor’s degree in relevant discipline

Post graduate degree preferred

Relevant professional certification

Job description

Job Title: Senior Document Controller

Project Description

• We are serving in capacity of Program Management Office (PMO) consultant
• The program is a major urban refurbishment in Riyadh, featured by a densely populated and highly built-up area.
• The program is primarily a “brownfield” development and includes a significant number of heritage structures having historic value
• Our PMO team is collocated with our client and functioning under a unified team framework.
• We are under a multi-year agreement with extension possibility

Academic Qualifications

• Bachelor’s degree in Information Management, Records Management, Library and Information Science, Engineering, Business Administration, or a related discipline
• Post graduate degree preferred.
• Relevant professional certification in Document Control / Information Management preferred

Years' Experience

• Minimum 10+ years of hands‑on experience in Document Control and Knowledge Management in a fast‑paced and dynamic environment in a development organization, working on large‑scale development projects
• Experience within KSA / GCC essential.

Key Knowledge Factors

• Practical knowledge of Aconex or software is highly desirable
• Strong knowledge of document control standards, procedures, version control and archival practices.
• Proficiency in Electronic Document Management Systems (EDMS) and collaboration platforms (e.g. CDEs, SharePoint or similar)
• Good understanding of regulatory and governance context for development projects in KSA
• Familiarity with project lifecycle stages and documentation needs across design, tendering and procurement, construction and handover
• Excellent written and verbal communication skills with working knowledge of a project management office environments and its diversified members.

Team Management Responsibilities, if required

• Serve in a lead role for data and document management, including its registry, storage, and retrieval – and oversee the quality and work product of subordinate staff
• Supervise document control staff and coordinate daily workloads and priorities
• Provide guidance and coaching on procedures, systems and quality requirements
• Monitor team performance against agreed Key Performance Indicators (KPIs) and report any issues to PMO leadership

Key Responsibilities and Tasks

• Develop, implement and maintain document control procedures, naming conventions and workflows.
• Manage the configuration and day‑to‑day operation of the electronic document management system / common data environment.
• Oversee registration, quality check, distribution, revision control and archiving of all project documents and correspondence.
• Ensure compliance with document control procedures through regular checks and support internal/external audits.
• Act as main point of contact for document control matters, providing training and support to project teams and stakeholders.
• Support knowledge management by maintaining structured repositories and promoting best practices in information sharing.

Key Deliverables

• Approved Document Control Plan, procedures and standard templates.
• Fully operational EDMS/CDE with accurate and up‑to‑date document registers and logs.
• Periodic document control status reports and KPIs for PMO and client stakeholders.
• Audit‑ready, well‑structured electronic archives meeting retention and traceability requirements.
• Basic user guides and training materials on document control processes and systems.