Secretary Board of Directors

Emdad By Elm; Riyadh; On-site; SAR 300,000 - 400,000; Full time

Job summary

A leading legal services firm based in Riyadh is seeking a qualified candidate for a Board Secretariat role. The ideal candidate will have a legal degree from KSA or a top international institution and possess between 7 to 10 years of experience, with more than 5 years in Board Secretariat. Fluency in Arabic and English is essential, along with strong leadership skills and expertise in managing Board activities. This role requires ensuring the smooth running of meetings and compliance across subsidiaries.

Qualifications

• 7 to 10 years of total experience.
• More than 5 years of experience in Board Secretariat.
• Managerial experience leading a team.

Responsibilities

• Organize and facilitate Board & Committees meetings.
• Draft Board and Committees minutes of meetings.
• Manage relationship with Board and Committee members.

Skills

Fluency in Arabic

Fluency in English

Team leadership

Expertise in Board Secretariat systems

Education

Legal degree from KSA or leading institution

Tools

Convene

Job description

• Legal degree from KSA or a leading institution out of Kingdom such as USA, UK.
• From 7 to 10 years of total experience.
• More than 5 years of experience in Board Secretariat.
• Experience in leading organizations in KSA.
• Fluency in both Arabic and English, with excellent written and verbal communication skills.
• Earlier managerial experience leading a team.
• Experience in using Board Secretariat IT systems (e.g., Convene).
• Consulting firm experience is preferred.
• It’s important to ensure the candidate understands the nature of work and the requirement that they work at all times when needed based on Board & Committee meetings schedule.
• Identify/review meeting agenda requirements and best approach to structure the meeting.
• Reviewing the Board & Committees packs and reports to ensure the highest quality in the presentations, comprehensiveness of reports, appropriateness and clarity of resolutions, and alignment and comparison of proposed resolutions with legacy relevant resolutions and directions.
• Organize, manage and facilitate Board & Committees meetings from all logistical and alignment aspects to ensure smoothness, pre-alignment and success of meetings.
• Draft Board and Committees MoM, alignment with relevant stakeholders including shareholders and members.
• Develop needed briefing packs to members and memos in line with company governance.
• Arrange dry-runs with members.
• Manage the onboarding process of new members.
• Manage the training/development of members, including alignment with all relevant stakeholders on this matter.
• Manage the compensation process of members.
• Fully manage the relationship with Board and Committee members to ensure members satisfaction.
• Manage relationship with (Confidential) regarding Board & Committees operations.
• Manage and oversee subsidiaries Board Secretariat to ensure compliance with the group requirements and flow of decisions from subsidiaries to the group Board & Committees, and develop guidelines on this regard.
• Manage the General Assembly of the company and its future subsidiaries.
• Maintain and update Board Secretariat IT systems (e.g., Convene) and provide technical support to members as needed.
• Maintain an organized and up-to-date repository of meeting documents, resolutions, and other relevant materials.