Remote Project Admin & Operations Coordinator

GE Vernova, Inc.; Riyadh; Remote; SAR 60,000 - 100,000; Full time

Benefits offered by this job

Relocation assistance

Job summary

GE Vernova, Inc. is seeking a Project Management Admin to support regional operations with essential administrative tasks, project coordination, and financial/document controls.

The role involves handling documentation, invoicing, procurement, and stakeholder communications to ensure timely project execution. Ideal candidates will have a Bachelor's degree, 2+ years in project administration, strong MS Office and project software skills, and meticulous attention to detail in a fast-paced

Qualifications

• Bachelor's degree or equivalent in business administration, project management, engineering or related field.
• Minimum 2 years of experience in project administration.
• Proficiency in Microsoft Office Suite and project management software.
• Attention to detail and ability to multitask in a fast-paced environment.

Responsibilities

• Provide administrative support to project managers and team members on ongoing projects and operational portfolio.
• Support reporting and data entry for: PPM, Billing plans, invoicing information.
• Coordinate for invoice preparation and collection of documentation for sub-contractors (TTI).
• Assist PM in reviewing cost positions and back charges to the right cost lines.
• Assist PM in Bank Guarantee preparation and support for Letter of Credit review.
• Billing Draft Preparation with the customers which have specific invoice formats; drafts to be sent to customer for approval.
• Support PMs in aligning communications to customers in the right template and following up with all internal/external functions for Project related activities.
• Assist project managers in preparing and maintaining project documentation, including Bank Guarantees, insurance documents, and other contractual records.
• Support cash collection activities and coordinate with relevant teams to ensure timely receipts, ensure collection of PDs.
• Coordinate project logistics, including scheduling, transportation, and delivery of materials or equipment.
• Support project procurement processes, including preparation and tracking of purchase orders, Goods Receipt Notes (GRN), logistics coordination, and supplier payment processing.
• Prepare, distribute, and manage project reports and correspondence; PPM to understand the open commitments and outstanding billing milestones.
• Monitor project progress and update status reports: project closeouts etc.
• Organize, govern, and maintain archives and document ensuring all project files are accurately stored and updated.
• Organize sub-regional reviews: punch list items follow up, project specific meetings.
• Keep reporting on: sales, CM, billing, cash and PDs by sub-region on weekly basis.
• Support onboarding of new project team members.
• Act as a bridge between auditors and OTR team/PMs to provide relevant information to support audit process.

Skills

MS Office Suite

Project management software

Education

Bachelor's degree or equivalent

Tools

SAP

Job description

GE Vernova, Inc. is seeking a Project Management Admin to support regional operations with essential administrative tasks, project coordination, and financial/document controls.

The role involves handling documentation, invoicing, procurement, and stakeholder communications to ensure timely project execution. Ideal candidates will have a Bachelor's degree, 2+ years in project administration, strong MS Office and project software skills, and meticulous attention to detail in a fast-paced