Receptionist and Administrative Coordinator

Daikin Saudi دايكن - السعودية; Dhahran Compound; On-site; SAR 48,000 - 120,000; Full time

Job summary

A leading multinational company based in Dammam, KSA, seeks a Receptionist & Administrative Coordinator to manage front desk operations and support administrative tasks. The ideal candidate will have a Bachelor's degree in Business Administration, at least 2 years of relevant experience, and proficiency in Microsoft Office and ERP systems. Fluency in English and Arabic is essential. This role offers an opportunity to work in a dynamic corporate environment while contributing to operational success.

Qualifications

• 2 years of experience in Reception or Office Administration.
• Experience desired in a multinational environment.
• Ability to work in a diverse team.

Responsibilities

• Serve as the first point of contact for visitors.
• Manage front desk inquiries and communications.
• Coordinate office supplies and vendor services.

Skills

Proficiency in Microsoft Office

Strong organizational skills

Interpersonal skills

Customer service skills

Fluency in English and Arabic

Education

Bachelor’s degree in Business Administration or a related field

Tools

Microsoft Office

SAP or similar ERP systems

Job description

About the Role

As a Receptionist & Administrative Coordinator (Saudi Talent) based in Dammam, KSA, you will play a key role in maintaining a professional front office, ensuring operational efficiency, and supporting the smooth day-to-day administration of the office. You will serve as the first point of contact for visitors, partners, and employees, while providing essential administrative and coordination support.

This role is ideal for a detail-oriented, organized, and service-focused professional, and you will work closely with internal teams, regional stakeholders, and external service providers to support a structured, professional, and inclusive workplace.

How You Will Make an Impact

Reception & Front Desk Operations

• Serve as the first point of contact, professionally welcoming visitors, clients, and business partners.
• Manage incoming calls, emails, and front desk inquiries, ensuring timely and accurate responses.
• Coordinate visitor access, meeting room bookings, and hospitality arrangements.
• Maintain a clean, organized, and professional reception area in line with corporate standards.

Office & Administrative Support

• Support daily administrative operations to ensure smooth office functionality.
• Act as the primary administrative contact for employees regarding office-related requests.
• Coordinate internal communications, documentation, and basic record-keeping.
• Assist with meeting coordination, scheduling, and preparation of administrative materials.

Facilities, Supplies & Coordination

• Coordinate office supplies, procurement requests, and vendor services.
• Monitor office facilities and supervise housekeeping services to maintain a professional work environment.
• Liaise with internal teams and external vendors to address administrative and facility-related needs.
• Ensure compliance with company policies, procedures, and administrative standards.
• Prepare and submit basic administrative reports to the line manager.

What You Need to Succeed

Education & Experience

• Bachelor’s degree in Business Administration or a related field.
• Minimum 2 years of experience in Reception, Front Desk, or Office Administration, preferably within a multinational or international organization.
• Experience in an industrial, corporate, or professional services environment is an advantage.

Skills & Competencies

• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with SAP or similar ERP systems is preferred.
• Strong organizational, multitasking, and time-management skills.
• Professional appearance with strong interpersonal and customer service skills.
• Ability to work independently and collaboratively within a diverse team.
• Fluent in English and Arabic, both written and spoken.
• Reliable, discreet, and detail-oriented, with a strong sense of responsibility.
• Comfortable working in a multicultural, multinational corporate environment.
• Eager to learn, grow, and contribute to long-term organizational success.