Receptionist and Administrative Coordinator

Daikin Saudi دايكن - السعودية; Dammam; On-site; SAR 48,000 - 120,000; Full time

Job summary

A leading multinational company in Dammam is looking for a Receptionist & Administrative Coordinator. The candidate will be the first point of contact, managing front desk operations and supporting daily administrative tasks. Ideal applicants should have a degree in Business Administration and at least 2 years of relevant experience. Proficiency in Microsoft Office and the ability to communicate fluently in English and Arabic are essential for success in this role. Join us in maintaining a professional and efficient office environment.

Qualifications

• Minimum 2 years of experience in Reception, Front Desk, or Office Administration.
• Experience in a multinational or international organization is preferred.
• Professional appearance with strong interpersonal and customer service skills.

Responsibilities

• Serve as the first point of contact for visitors, clients, and business partners.
• Manage incoming calls, emails, and front desk inquiries.
• Coordinate office supplies and vendor services.

Skills

Strong organizational skills

Multitasking abilities

Customer service skills

Interpersonal skills

Fluent in English

Fluent in Arabic

Education

Bachelor’s degree in Business Administration

Tools

Microsoft Office (Word, Excel, PowerPoint, Outlook)

SAP or similar ERP systems

Job description

As a Receptionist & Administrative Coordinator (Saudi Talent) based in Dammam, KSA, you will play a key role in maintaining a professional front office, ensuring operational efficiency, and supporting the smooth day-to-day administration of the office. You will serve as the first point of contact for visitors, partners, and employees, while providing essential administrative and coordination support.

This role is ideal for a detail-oriented, organized, and service-focused professional, and you will work closely with internal teams, regional stakeholders, and external service providers to support a structured, professional, and inclusive workplace.

How You Will Make an Impact

Reception & Front Desk Operations

• Serve as the first point of contact, professionally welcoming visitors, clients, and business partners.
• Manage incoming calls, emails, and front desk inquiries, ensuring timely and accurate responses.
• Coordinate visitor access, meeting room bookings, and hospitality arrangements.
• Maintain a clean, organized, and professional reception area in line with corporate standards.

Office & Administrative Support

• Support daily administrative operations to ensure smooth office functionality.
• Act as the primary administrative contact for employees regarding office-related requests.
• Coordinate internal communications, documentation, and basic record-keeping.
• Assist with meeting coordination, scheduling, and preparation of administrative materials.

Facilities, Supplies & Coordination

• Coordinate office supplies, procurement requests, and vendor services.
• Monitor office facilities and supervise housekeeping services to maintain a professional work environment.
• Liaise with internal teams and external vendors to address administrative and facility-related needs.
• Ensure compliance with company policies, procedures, and administrative standards.
• Prepare and submit basic administrative reports to the line manager.

What You Need to Succeed

Education & Experience

• Bachelor’s degree in Business Administration or a related field.
• Minimum 2 years of experience in Reception, Front Desk, or Office Administration, preferably within a multinational or international organization.
• Experience in an industrial, corporate, or professional services environment is an advantage.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Experience with SAP or similar ERP systems is preferred.
• Strong organizational, multitasking, and time-management skills.
• Professional appearance with strong interpersonal and customer service skills.
• Ability to work independently and collaboratively within a diverse team.
• Fluent in English and Arabic, both written and spoken.
• Reliable, discreet, and detail-oriented, with a strong sense of responsibility.
• Comfortable working in a multicultural, multinational corporate environment.
• Eager to learn, grow, and contribute to long-term organizational success.