Receptionist & Administration Assistant

JobItUs; Al Khobar; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading firm in the Oil & Energy sector is seeking a Receptionist & Administration Assistant in Al Khobar, Saudi Arabia. The ideal candidate should have 2–3 years of administrative experience, proficient in ERP software and MS Office, with excellent communication skills in English and Arabic. This role involves various administrative functions in a fast-paced environment, including visitor assistance, meeting coordination, and data management.

Qualifications

• Minimum 2–3 years in an administrative role.
• ERP software experience is mandatory.
• Admin experience is mandatory.

Responsibilities

• Welcome and assist visitors, manage incoming calls.
• Coordinate meetings, appointments, and maintain office calendars.
• Manage daily administrative tasks such as filing and typing.
• Maintain supplies inventory and handle petty cash transactions.
• Input and maintain accurate data in ERP systems.

Skills

Excellent communication skills in English

Strong organizational skills

Multitasking abilities

Time management

Customer-focused approach

Education

Bachelor’s degree or diploma in Business Administration

Tools

ERP Software (SAP, Oracle)

MS Office (Word, Excel, PowerPoint, Outlook)

Office equipment knowledge (printers, scanners)

Job description

Job Title: Receptionist & Administration Assistant
Location: Saudi Arabia
Industry: Oil & Energy
Budget: Saudi: 5000 SAR

About the Role

We are proud to be one of the leading firms in the Oil & Energy sector, committed to operational excellence and professional growth. As part of our expansion, we are seeking a Receptionist & Administration Assistant who is organized, proactive, and capable of managing multiple administrative functions with efficiency. This role is ideal for candidates with solid administrative experience and hands‑on ERP software knowledge who are eager to contribute to a fast‑paced, professional work environment.

Key Responsibilities

• Welcome and assist visitors, manage incoming calls, and handle correspondence efficiently.
• Coordinate meetings, appointments, and maintain office calendars.
• Manage daily administrative tasks – filing, typing, scanning, copying, and document binding.
• Maintain office supplies inventory: track stock levels, raise purchase requests, and follow up on deliveries.
• Handle petty cash transactions with proper documentation and accountability.
• Input and maintain accurate data in ERP systems for administrative and operational purposes.
• Prepare letters, reports, presentations, and internal communication materials.
• Support HR and admin activities including employee record management, onboarding coordination, and attendance tracking.
• Coordinate with vendors, maintenance teams, and service providers for smooth office operations.
• Arrange travel logistics including hotel bookings, transportation, and ticketing when required.
• Ensure the reception area and common spaces are well‑presented and maintained.
• Support cross‑departmental coordination to ensure timely completion of administrative tasks.

Qualifications & Experience

• Education: Bachelor’s degree or diploma in Business Administration, Office Management, or a related discipline.
• Experience: Minimum 2–3 years in an administrative role.

Technical Requirement

• ERP software experience (any platform such as SAP, Oracle, or equivalent).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Basic knowledge of office equipment (printers, scanners, PBX systems).

Key Skills & Attributes

• Excellent communication skills in English and Arabic.
• Strong organizational, multitasking, and time management abilities. Professional demeanor with a customer‑focused approach.
• High attention to detail and commitment to maintaining confidentiality.
• Positive attitude, reliability, and ability to work independently and as part of a team.

ERP Experience: Mandatory.
Admin Experience: Mandatory.