Purchasing Logistics Admin Staff

confidential; Jeddah; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading logistics and purchasing firm is seeking a skilled manager to oversee integrated logistics and purchasing activities. Responsibilities include processing Purchase Orders, scheduling deliveries, and managing vendor relationships. The ideal candidate should hold a Bachelor's Degree in Management, Accounting, or Industrial Engineering, have experience in logistics and purchasing, and be familiar with ERP systems like Oracle. This position is specifically for Saudi Nationals, offering a chance to contribute to efficient operational needs in a dynamic environment.

Qualifications

• Experience in logistics administration and/or purchasing activities required.
• Strong understanding of delivery scheduling and vendor management.
• Detail-oriented with high work standards.

Responsibilities

• Manage integrated logistics and purchasing activities.
• Process Purchase Orders and convert them into Sales Orders.
• Plan and schedule deliveries and manage vendor relationships.

Skills

Logistics administration

Purchasing activities

Price analysis

Vendor negotiation

Communication skills

Education

Bachelor’s Degree in Management, Accounting, or Industrial Engineering

Tools

Oracle ERP system

Job description

Job Purpose

Responsible for managing integrated logistics and purchasing activities, including processing Purchase Orders, converting them into Sales Orders, scheduling and monitoring deliveries, managing vendor relationships, and handling the end-to-end purchasing process to ensure all operational needs are fulfilled efficiently and accurately.

Key Responsibilities

A. Logistic Responsibilities

• Process, verify, and input Purchase Orders based on customer requirements.
• Convert Purchase Orders into Sales Orders according to production capacity and product availability.
• Plan and schedule deliveries based on warehouse stock and production schedules.
• Ensure smooth delivery processes and timely receipt of goods by customers or sub-distributors.
• Coordinate with shipping vendors regarding vehicle type, availability, and delivery schedules.
• Input and maintain vendor master data and shipping rates in the Oracle system.
• Conduct stock opname (inventory check) of logistic assets and ensure accurate data records.
• Calculate warehouse occupancy rates to optimize manpower and working hours.

B. Purchasing Responsibilities

• Process Purchase Requests (PR) into Purchase Orders (PO).
• Source, evaluate, and manage suppliers for goods and services needed by the company.
• Negotiate pricing, quality, and lead time with vendors.
• Ensure purchased goods/services meet specifications and are delivered on time.
• Monitor PO status until goods are received by the relevant departments.
• Maintain and update vendor database regularly.

Skills

Qualifications

• Only for Saudi Nationals
• Bachelor’s Degree in Management, Accounting, or Industrial Engineering.
• Experience in logistics administration and/or purchasing activities.
• Strong understanding of delivery scheduling, warehouse management, and vendor management.
• Skilled in price analysis and vendor negotiation.
• Detail-oriented with high work standards and strong adaptability.
• Familiar with ERP systems (Oracle preferred).
• Excellent communication and coordination skills.