Procurement & Ordering Assistant

Haji Hussein Alireza & Co., Ltd.; Jeddah; On-site; SAR 60,000 - 90,000; Full time

Job summary

Haji Hussein Alireza & Co., Ltd. in Jeddah is seeking a procurement professional to manage parts orders, track PO status, and maintain meticulous records. You will liaise with MAN AG and local suppliers to ensure timely deliveries and compliance with import procedures.

The role requires coordinating with warehouse, customs brokers, and logistics teams to optimize inbound shipments and documentation. Strong organizational skills and knowledge of procurement processes are essential.

Qualifications

• Experience in procurement and purchase order processing.
• Familiar with supplier management and records maintenance.
• Understanding of import/export documentation and customs processes.

Responsibilities

• Process parts purchase orders to MAN AG and approved local suppliers.
• Track and monitor purchase order status including confirmations, shipping notices, ETA, and customs clearance, escalating delays to supervisor.
• Maintain procurement records including purchase orders, supplier invoices, delivery receipts, and related documents for audit trail.

Job description

KEY ACCOUNTABILITIES:

• Process parts purchase orders to MAN AG and approved local suppliers based on approved replenishment p
  emergency order requests, and stock transfer requirements using the procurement system.
• Track and monitor purchase order status including order confirmations, shipping notifications, estimated arriv and
  customs clearance progress, escalating delays to the National Procurement & Ordering Supervisor.
• Maintain accurate procurement records including purchase orders, supplier invoices, delivery receipts, and p
  documents, ensuring filing completeness and audit trail compliance.
• Coordinate with the warehouse team, customs broker, and logistics providers to facilitate smooth goods rece inbound
  shipments including documentation preparation and delivery scheduling.
• Assist in supplier documentation management including price list updates, trade agreement records, and sup contact
  databases as directed by the National Procurement & Ordering Supervisor