Office Manager

Azentio Software Private Limited; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading software provider in Riyadh is seeking an Office Manager to oversee daily operations, coordinate maintenance, and manage vendor relationships. The ideal candidate should have 3 to 5 years of experience, strong communication, problem-solving, and organizational skills, with proficiency in Arabic. Responsibilities include budgeting, travel arrangements, and ensuring compliance with safety regulations. This is an onsite role requiring a local national ID for documentation tasks.

Qualifications

• 3 to 5 years of experience in a relevant role.
• Proficiency in Arabic is mandatory.
• Individual with local national ID for coordination with government authorities.

Responsibilities

• Oversee daily operations of the facility.
• Coordinate maintenance and repairs.
• Manage vendor and contractor relationships.
• Implement safety and compliance measures.
• Optimize office space management.
• Develop and manage budgets for operations.
• Coordinate travel bookings and arrangements.
• Generate reports and communicate with stakeholders.

Skills

Strong communication

Customer service

Problem-solving

Negotiation skills

Organizational skills

Attention to detail

Proficiency with travel booking software

Proficiency in Microsoft Office Suite

Job description

Azentio Software incorporated in 2020 at Singapore, has been carved out of 3i Infotech, Candela Labs, Beyontec Technologies and Path Solutions. Azentio Software provides mission critical, vertical-specific software products for customers in banking, financial services and insurance verticals and includes key products such as KASTLE™ (Universal Lending), AMLOCK™ (Anti-Money Laundering & Compliance software suite), iMal, PREMIA™ Astra (Core Insurance software), ORION™ (Enterprise Resource Planning software) and MFUND Plus™ (Asset Management platform). Azentio has over 800 customers in more than 60 countries, with a team of over 2,300 employees across offices in 12 countries (and growing) globally and is wholly owned by Funds advised by Apax Partners.

Azentio offers a comprehensive range of products – serving core operations to modern digital needs – for the financial services industry. Our deep domain knowledge and solutions in financial services extend across insurance, retail and corporate lending, Islamic Banking, anti-money laundering and asset management. In addition, Azentio proudly serves mid-market enterprises across the Middle East, Africa, Asia Pacific, and India with a comprehensive ERP solution.

At Azentio, we believe that growth is a continuous journey. We believe that each step of this journey must be taken by committing to excellence - excellence in our products, our services, our ideas, and our people.

Job Title: Office Manager

Years of Experience: 3 to 5 years

Location: Riyadh, KSA (Onsite)

• Daily Operations: Oversee the day-to-day running of the facility, from ensuring basic services like cleaning and security are in place to managing supplies and administrative tasks.
• Maintenance: Coordinate and schedule routine maintenance, repairs, and inspections for building systems (HVAC, electrical, plumbing, etc.). Develop and implement preventive maintenance plans to minimize downtime.
• Vendor and Contractor Management: Liaise with external service providers for contracts and services like cleaning, security, and maintenance, ensuring quality standards and compliance are met.
• Safety and Compliance: Implement and enforce health, safety, and environmental regulations. Conduct risk assessments, develop emergency procedures, and ensure all facilities meet safety standards.
• Space Management: Plan and optimize the use of office space, manage office layouts, and oversee projects like renovations, expansions, or relocations.
• Budgeting: Develop and manage budgets for facility operations, maintenance, and upgrades, while identifying cost-effective solutions.
• Reporting and Communication: Generate reports, handle facility-related inquiries, and communicate with stakeholders, vendors, and internal departments.
• Travel booking: Coordinate car rentals, and other necessary travel services.
• Policy and compliance: Ensure all travel arrangements adhere to company travel policies and regulatory requirements.
• Stay current: Keep informed about industry trends, new destinations, and travel regulations.
• Skills: Strong communication, customer service, problem-solving, and negotiation skills. Excellent organizational skills and attention to detail are essential. Proficiency with travel booking software and the Microsoft Office Suite is often required.
• Individual with local national ID is mandatory for submission and coordination of visa and tax-related documentation with government authorities such as Jawazat, ZATCA, and the Chamber of Commerce, as and when required, including Muqeem and QIWA, where access is restricted to local nationals.
• Language Requirement: Proficiency in Arabic is mandatory, including both spoken and written communication.

What we Aim for?

Azentio aims to be the leading provider of Banking, Financial Services & Insurance (BFSI) & Enterprise Resource Planning (ERP) software products in Asia Pacific, Middle East & Africa & United States. We will achieve this by:

• Providing world class software products, built on the latest technologies.
• Providing best in class customer service, built on a deep understanding of our domains and local nuances.
• Being an employer of choice, attracting high quality talent.
• Achieving top quartile growth and margins.
• Customer centricity - Put customers at the center of everything
• Innovation - Keep looking for a better way
• Accountability - Own your work, end-to-end
• Results - Focus on outcomes, not just effort

We take Pride in all that we do and together we Enjoy the journey