Marine Operations Admin & Document Control Lead

Dewan Consultants; Saudi Arabia; On-site; SAR 90,000 - 130,000; Full time

Job summary

Dewan Consultants seeks an experienced Administrator to support Beach Restoration & Marine Operations in Saudi Arabia. The role coordinates project documentation, personnel records, logistics, travel, accommodation, and procurement, ensuring compliance across multiple Red Sea Global project locations.

The Administrator will manage timesheets, reporting, and communications between site operations and corporate departments, contributing to successful dredging and marine maintenance activities.

Qualifications

• Bachelor's Degree or Diploma in Business Administration, Office Administration, Human Resources, Logistics, Management, or related discipline.
• Minimum 5–8 years of administrative experience in construction, marine, infrastructure, or industrial projects.
• Experience in document control and project administration.
• Experience in manpower coordination and logistics.
• Experience in procurement support and reporting.
• GCC experience preferred.
• Experience on remote sites or island projects is an advantage.
• Familiarity with ERP systems such as SAP is preferred.

Responsibilities

• Provide administrative support to the Operational Manager and project team.
• Maintain organized filing systems for project documentation.
• Prepare, update, and distribute project correspondence, reports, and minutes.
• Maintain confidentiality of project and personnel information.
• Coordinate daily office operations and administrative activities.
• Ensure compliance with company administrative policies and procedures.
• Schedule meetings and operational reviews.
• Prepare presentation materials and project documentation.
• Maintain documents register and enforce document control.
• Track revisions of procedures and technical documents.
• Archive completed project records per requirements.
• Maintain personnel files and onboarding documentation.
• Monitor attendance, leave, and timesheets.
• Prepare manpower deployment and travel documentation.
• Coordinate marine mobilization documentation and logistics.
• Arrange accommodation and transportation for personnel.
• Support procurement via PRs and quotations.
• Prepare daily/weekly/monthly reports and procurement tracking.
• Coordinate with HR, Finance, Procurement, Logistics, HSE, and Workshop teams.
• Act as communication focal point between sites and head office.
• Ensure ISO documentation and audits readiness.
• Maintain office supplies and IT coordination.

Skills

Office Administration

Document Control

Records Management

Report Preparation

Scheduling and Coordination

Filing Systems Management

Data Entry and Database Management

Travel and Accommodation Coordination

Procurement Administration

Personnel Administration

Education

Bachelor's Degree or Diploma in Business Administration, Office Administration, Human Resources, Logistics, Management, or related discipline

Tools

SAP ERP

CMMS/EAM systems

Document Management System (DMS)

Microsoft Office Suite

Microsoft Teams

SharePoint

Job description

Dewan Consultants seeks an experienced Administrator to support Beach Restoration & Marine Operations in Saudi Arabia. The role coordinates project documentation, personnel records, logistics, travel, accommodation, and procurement, ensuring compliance across multiple Red Sea Global project locations.

The Administrator will manage timesheets, reporting, and communications between site operations and corporate departments, contributing to successful dredging and marine maintenance activities.