Maintenance Scheduler

ICMS Group - International Construction & Manufacturing Services; Al Jubayl; On-site; SAR 180,000 - 260,000; Full time

Job summary

ICMS Group - International Construction & Manufacturing Services is seeking an experienced Maintenance Scheduler in Saudi Arabia. You will develop and optimize detailed maintenance calendars for plant equipment, coordinating across Operations, Engineering, Procurement, and Maintenance to minimize downtime.

A strong background in heavy industry and modern CMMS tools is essential. The role requires a Bachelor’s or Technical Diploma in a relevant engineering field and at least 5 years of planning

Qualifications

• Bachelor’s Degree or Technical Diploma in Mechanical, Electrical, Instrumentation, or Industrial Engineering.
• Minimum of 5+ years of dedicated maintenance planning and scheduling experience in Oil & Gas, Petrochemical, Refinery, or heavy industrial facilities.
• Advanced, hands-on mastery of SAP PM, IBM Maximo, Oracle CMMS, or equivalent asset management system.

Responsibilities

• Develop and optimize daily, weekly, and monthly maintenance schedules for plant equipment and facilities.
• Coordinate preventative, predictive, corrective, and emergency maintenance workflows.
• Allocate manpower, tools, machinery, and materials to scheduled tasks.
• Ensure safety permits, equipment isolations, and maintenance windows in collaboration with Operations.
• Monitor backlog, generate KPIs, and report progress to management.

Skills

Maintenance planning

Scheduling coordination

Education

Bachelor's Degree or Technical Diploma in Mechanical, Electrical, Instrumentation, or Industrial Engineering

Tools

SAP PM

IBM Maximo

Oracle CMMS

Job description

Company Description

ICMS Group - International Construction & Manufacturing Services is a leading Saudi multi-disciplinary industrial contracting company serving the oil and gas, petrochemical, power generation, and other major industrial sectors across Saudi Arabia. With over 19 years of experience and more than 5,000 employees, ICMS delivers construction, operations, maintenance, engineering, procurement, housing, catering, and industrial services to a wide range of clients. The company has grown steadily by offering diversified, specialized solutions that address complex industrial requirements and by maintaining strong, long-term client relationships. ICMS operates as a unified solutions provider for plant operation, maintenance, and product handling and holds ISO 45001:2018, ISO 14001:2015, and ISO 9001:2015 certifications that reflect its commitment to safety, environmental stewardship, and quality. Services are delivered with ethical business practices, trust, and responsibility, supported by ambitious plans and a portfolio of projects for prestigious clients.

Position Overview

The Maintenance Scheduler is responsible for developing, optimizing, and monitoring comprehensive maintenance schedules to maximize plant equipment reliability and minimize operational downtime. Acting as a vital coordinator between Operations, Engineering, Procurement, and Maintenance teams, this role ensures that all personnel, spare parts, and tools are seamlessly aligned before job execution.

Key Responsibilities & Workscope

Scheduling, Coordination & Execution

• Schedule Development: Create detailed daily, weekly, and monthly maintenance schedules for all plant equipment and facilities.
• Activity Alignment: Coordinate preventative, predictive, corrective, and emergency maintenance workflows.
• Resource Allocation: Balance and assign necessary manpower, specialized tools, machinery, and material assets to scheduled tasks.
• Operational Coordination: Work closely with the Operations department to secure safety permits, equipment isolations, and dedicated maintenance windows.
• Material Readiness: Verify the complete availability of required spare parts, raw materials, and external service support before dispatching crews.

CMMS Management, Track & Analytics

• Data Management: Input, track, and update all scheduling parameters and maintenance history inside SAP PM, Maximo, or equivalent CMMS software.
• Backlog Control: Actively monitor the maintenance backlog and formulate strategic recovery plans to reduce overdue work orders.
• Performance Indicators: Generate, track, and analyze critical maintenance KPIs—including overall schedule compliance and equipment availability metrics.
• Management Reporting: Prepare structured maintenance progress reports, compliance updates, and analytical summaries for management review meetings.
• Turnaround Management: Actively support the specialized planning and resource mapping required for major plant shutdowns, turnarounds (TAR), and heavy maintenance campaigns.
• Contractor Oversight: Coordinate on-site contractor schedules and audit their compliance timelines against master project milestones.
• Cross-Functional Optimization: Collaborate with Warehouse, Procurement, and Engineering teams to refine asset management pipelines and develop long-term strategy forecasts.
• HSE & Compliance: Ensure every single scheduled task strictly adheres to corporate Health, Safety, and Environment (HSE) policies and local Permit-to-Work (PTW) protocols.

Candidate Profile & Qualifications

• Education: Bachelor’s Degree or Technical Diploma in Mechanical, Electrical, Instrumentation, or Industrial Engineering.
• Experience: Minimum of 5+ years of dedicated maintenance planning and scheduling experience inside Oil & Gas, Petrochemical, Refinery, or heavy industrial facilities.
• Software Proficiency: Advanced, hands-on mastery of SAP PM, IBM Maximo, Oracle CMMS, or an equivalent top-tier asset management system.