Groups and Events Coordinator

Hilton; Jizan; On-site; SAR 60,000 - 100,000; Full time

Job summary

Hilton is seeking an Events Coordinator to drive group sales, secure meetings, and deliver memorable experiences reflecting our hospitality.

You will manage client relationships from contract to event, conduct site inspections, prepare BEOs, and coordinate with Operations, Catering, and Revenue teams for a smooth handoff from sales to service.

Join a global brand committed to integrity, teamwork and leadership, delivering exceptional stays and events worldwide.

Qualifications

• Experience coordinating group meetings and events.
• Strong negotiation and contract closure skills.
• Ability to manage client relationships from contract to event.
• Proficiency with hotel booking and event management systems.
• Attention to detail and strong organizational skills.

Responsibilities

• Drive group sales by handling inquiries and securing meetings and group accommodations (10–50 rooms, varies by hotel).
• Generate new leads through outbound efforts, proposals, and tailored sales strategies.
• Promote the property with site inspections and tours.
• Negotiate pricing, terms, and agreements with clients/vendors.
• Manage client relationships from contract to event execution.
• Handle event documentation, bookings, site visits, VIP services.
• Prepare and share BEOs, resumes, menus, diagrams, and post-event reports.
• Stay organized, manage timelines, and ensure accurate records.
• Collaborate with Operations, Catering, and Revenue teams for seamless handoff.

Skills

Group sales

Lead generation

Site inspections

Contract negotiation

Client relations

Event documentation

BEOs

Cross-team collaboration

Job description

Job Identification: 227722

Job Category: Catering and Event Services

Job Schedule: Full time

Exceptional Hospitality Starts with You

Picture yourself brightening someone's day. When you join our Hotels team, that's exactly what you'll do every time you come to work! As a Events Coordinator , you're not just securing and coordinating group event bookings - you're spreading the light and warmth of hospitality by delivering memorable experiences that make the stay for every guest.

Here's what you'll do during a typical day:

• Drive group sales: Respond to incoming inquiries and secure sales for meetings and group accommodations of 10-50 rooms (varies per hotel), including meeting space, food & beverage, and ancillary services

• Generate new leads: Prospect, qualify, and convert new business opportunities through outbound efforts, proposal writing, and tailored sales strategies

• Promote the property: Conduct engaging site inspections and hotel tours, highlighting key spaces and services that align with client needs

• Negotiate and close contracts: Use discretion and authority to negotiate pricing, terms, and agreements with clients and vendors

• Manage client relationships: Serve as the primary point of contact from contract to event execution, coordinating group details including room blocks, F&B, billing, performance clauses, and affiliate revenue opportunities

• Manage event documentation: Input and update event details in booking systems, coordinate site visits, and arrange VIP services

• Prepare and distribute documents: Create and share Banquet Event Orders (BEOs), group resumes, menus, diagrams, and post-event reports to ensure alignment across teams

• Stay organized and detail-focused: Prioritize tasks, manage timelines, and maintain accurate records to support high-quality service and operational efficiency

• Collaborate across teams: Partner with Operations, Catering, and Revenue teams to ensure a seamless transition from sales to service

What It Takes to Make the Stay

At Hilton, our core values define what it takes to succeed here and guide the qualities we look for in every team member:

A passion for spreading the light and warmth of Hospitality. Acting with Integrity and always doing the right thing. Inspiring others through Leadership. A belief that Teamwork drives the best outcomes. A sense of Ownership and accountability. And a focus on the Now, bringing urgency and discipline to every moment, knowing it can make a lasting impact.

Join an Award-Winning Workplace Culture

At Hilton, we don't just deliver exceptional experiences for our guests-we're building an exceptional workplace for the Team Members who make it all possible. As a global leader in hospitality, we've welcomed more than 3 billion guests worldwide, all while staying true to our founding vision: to fill the earth with the light and warmth of hospitality.

Our award-winning culture has earned us repeated recognition on the World's Best Workplaces list by Great Place to Work and Fortune. With our suite of world-class brands (https://www.hilton.com/en/brands/), and a company-wide commitment to providing the best stay for every guest, we're setting new standards for the future of travel.

Whether you're starting your career or exploring something new, Hilton supports your journey every step of the way. Come for the job, stay for the career—and help us make every stay a little more magical.

Curious about life at Hilton? Explore our Careers Blog (https://jobs.hilton.com/blogs) to see why we're more than a great place to stay-we're a great place to work.