Fund Administration

Sanabil Venture Studio; Riyadh; On-site; SAR 350,000 - 550,000; Full time

Benefits offered by this job

Competitive pay

Premium gear

Close access to leadership

Lifecycle visibility

Accelerated learning

Job summary

Sanabil Studio seeks a Fund Administration Manager to oversee day-to-day fund operations across multiple entities and jurisdictions, coordinating with our fund administrator (Apex), GP (Maples), legal counsel, and auditors to ensure execution and audit-ready records.

You will manage capital calls, track expenses against LPAs, and maintain a live audit trail while ensuring governance actions like board resolutions are completed on time.

Qualifications

• 5-10+ years in fund operations, fund administration, VC or PE.
• Strong understanding of capital calls, fund structures and LPA.
• Organized and detail-oriented with multi-entity coordination.
• Proven follow-up and stakeholder management across jurisdictions.

Responsibilities

• Oversee day-to-day fund operations across entities, coordinating with administrators, GP, counsel, and auditors.
• Execute and track all instructions with real-time status and escalation if delays occur.
• Coordinate capital calls end-to-end, maintain live cash tracker and audit trail.
• Track fund expenses against LPA limits, validate invoices and flag non-compliant costs.
• Ensure entities are in good standing; coordinate board/shareholder resolutions and director changes.
• Support CR issuances and bank account setup for portfolio companies with counsel and providers.
• Maintain centralized audit-ready records including KYC/identity docs.
• Log communications and approvals across all parties for full traceability.
• Coordinate the audit process and ensure data/document readiness.
• Develop structured tracking systems for tasks, docs, and approvals.

Skills

Fund operations

Fund administration

Venture capital

Private equity

Attention to detail

Stakeholder management

Tools

Apex

Maples

LPA governance

Job description

Sanabil Studio is a venture builder that blends industry expertise, technology, and startup know-how to turn bold ideas into real businesses. We take concepts from zero to launch, and when a venture proves its potential, we back it with seed funding and hands-on support to help it scale.

As our portfolio grows and new ventures move from concept to investment readiness, strong fund operations become critical. We seek a Fund Administration Manager to manage the operational and administrative backbone of our investment activities, ensuring all entities, documents, and stakeholder interactions are tracked, compliant, and audit-ready.

This role does not originate decisions; it ensures execution, follow-up, and full record integrity. You act as the central control point across all fund operations, ensuring full execution, tracking, and documentation in line with instructions and LPA requirements.

THE ROLE

What you'll own here.

• Oversee day-to-day fund operations across all entities, acting as the central coordinator between our fund administrator (Apex), GP (Maples), legal counsel, and auditors.
• Execute and track all instructions across stakeholders, proactively following up until completion, escalating delays, and ensuring nothing falls through the cracks, with clear, real-time status tracking across all ongoing matters.
• Coordinate capital calls end-to-end: review administrator calculations against the LPA, maintain a live cash tracker, and ensure every step is fully documented with a clear audit trail.
• Track all fund expenses against LPA limits and budgets - validate invoices before payment, flag non-compliant costs, and maintain a real-time cost tracker.
• Ensure all entities are in good standing and properly governed: coordinate board and shareholder resolutions and director appointments and removals and ensure required roles are always in place - with full follow-up until completion (control, not decision-making).
• Support portfolio companies on CR issuance and renewals (KSA), director changes, Powers of Attorney, and bank account setup. Work with legal counsel, service providers, and relevant authorities - ensuring no portfolio company is operationally blocked.
• Maintain centralized, audit-ready records for the fund, all entities, and portfolio companies - including KYC and identity documentation, ensuring no dependency on third parties for critical records.
• Log and store all communications, approvals, and instructions across administrators, legal, auditors, and service providers, ensuring everything is fully traceable and audit-ready at all times.
• Coordinate the audit process and ensure all data, documents, and reporting are ready when needed.
• Build and maintain structured tracking systems for tasks, documents, and approvals, continuously improving operational discipline across the fund.

THE PROFILE

You're probably a fit if…

• You have 5-10+ years of experience in fund operations, fund administration, venture capital, or private equity.
• You have a strong working understanding of fund mechanics - capital calls, fund structures, LPA compliance, and investor reporting.
• You're highly organized and detail-oriented, with the discipline to manage complex multi-entity documentation without anything slipping.
• You have strong follow-up habits and are comfortable managing stakeholders across jurisdictions, auditors, legal teams, service providers, and internal teams.
• You build structure where it doesn't exist and maintain it as things scale up.
• Bonus: experience working with institutional fund administrators (e.g., Apex, Citco, Aztec) or GP management firms (e.g., Maples).
• Bonus: familiarity with KSA regulatory requirements, entity governance, or MENA fund structures.

THE ENVIRONMENT

What working here actually looks like.

Multi-Entity Scope:

You'll operate across the full fund structure, multiple entities, multiple jurisdictions, and multiple stakeholders, all coordinated through you.

Control Without Decision-Making:

Your mandate is execution, follow-up, and record integrity. The decisions sit with leadership; the discipline sits with you.

Institutional Standards in a Builder Environment:

We move fast as a venture studio, but our investors expect institutional-grade discipline. You'll uphold both.

A Role That Grows With the Studio:

As we launch new ventures and expand our fund vehicles, the scope and complexity of this role will grow with it.

What You Get From Us

• Competitive pay: A package that reflects your experience and the market.
• Premium gear, day one: Everything you need to hit the ground running, ready before your first morning.
• Close access to fund leadership: Work directly with the people driving investment decisions and portfolio strategy.
• Full lifecycle visibility: See how capital is deployed, tracked, and reported across an active venture portfolio.
• An accelerated learning curve: More exposure in less time than most fund operations roles allow.