Executive Secretary

Albawani Holding (ABH); Riyadh; On-site; SAR 80,000 - 100,000; Full time

Job summary

A prominent company in Saudi Arabia seeks a highly professional Executive Secretary to provide high-level administrative support to senior management. The role ensures smooth operations and effective communication while handling confidential matters. Ideal candidates should have 5–8 years of experience, strong organizational and multitasking skills, and proficiency in MS Office. A Bachelor’s degree in a related field is required. This is an excellent opportunity for those with discretion and attention to detail.

Qualifications

• 5–8 years of experience as an Executive Secretary or Senior Administrative Assistant.
• Experience supporting senior executives in a professional environment.
• Ability to handle confidential information discreetly.

Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements.
• Prepare, review, and organize correspondence, reports, and executive documents.
• Draft professional letters, memos, and communications on behalf of management.

Skills

Organizational skills

Multitasking

Communication skills

Discretion

MS Office Proficiency

Canva/Photoshop

Education

Bachelor’s degree or diploma in Business Administration or Office Management

Tools

MS Office

Canva

Photoshop

Job description

We are seeking a highly professional Executive Secretary to provide high-level administrative and executive support to senior management. This role is critical in ensuring smooth executive office operations, effective communication, and confidential handling of all executive matters.

Key Responsibilities

• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare, review, and organize correspondence, reports, and executive documents
• Draft professional letters, memos, and communications on behalf of management
• Act as a key liaison between executive management, internal departments, and external stakeholders
• Coordinate meetings, prepare agendas, record minutes, and follow up on action items
• Maintain organized filing systems and ensure proper document control and confidentiality
• Support executive office operations, logistics, and ad hoc management requests

Key Requirements

• Minimum 5–8 years of experience as an Executive Secretary or Senior Administrative Assistant
• Proven experience supporting senior executives in a professional environment
• Strong organizational, multitasking, and communication skills
• High level of discretion and experience handling confidential information
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook)
• Proficiency in Canva, photoshop, or any similar programs is a plus
• Bachelor’s degree or diploma in Business Administration, Office Management, or a related field
• Professional training in executive assistance or document control is a plus
• Excellent English communication skills (written and verbal)