Executive Assistant - Procurement Department

-; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading investment firm in Saudi Arabia is seeking an Executive Assistant to support the Procurement Department. This role is essential in managing executive calendars, organizing travel, and maintaining procurement documentation. The ideal candidate holds a Bachelor's degree in Business Administration and has 2-5 years of experience in a similar role. Proficiency in Microsoft Office and strong organizational skills are required. A comprehensive compensation and benefits package is offered.

Qualifications

• 2-5 years of experience as an Executive Assistant or similar administrative role.
• Experience in vendor management and understanding of procurement processes is highly desirable.

Responsibilities

• Provide comprehensive administrative support to the Procurement Department.
• Draft, proofread, and organize procurement documentation.
• Act as a liaison between the Procurement team and stakeholders.
• Track procurement project timelines, deliverables, and budgets.

Skills

Microsoft Office Suite proficiency

Organizational skills

Written and verbal communication

Multitasking ability

Education

Bachelor's degree in Business Administration or related field

Tools

Procurement software

Job description

The Qiddiya Investment Company is revolutionizing the concept of leisure and entertainment in Saudi Arabia, and we are looking for an experienced Executive Assistant to provide exceptional support to the Procurement Department. This role is key in facilitating procurement operations, ensuring seamless communication and administrative efficiency within the team.

Key Responsibilities

• Provide comprehensive administrative support to the Procurement Department, including managing executive calendars, scheduling meetings, and organizing travel arrangements.
• Draft, proofread, and organize procurement documentation, ensuring all materials meet quality standards.
• Act as a liaison between the Procurement team and internal/external stakeholders, facilitating clear communication and information flow.
• Manage meeting logistics, prepare meeting agendas, and document minutes to track discussions and commitments.
• Assist in tracking procurement project timelines, deliverables, and budgets to ensure goals are met.
• Maintain organized electronic and physical filing systems for procurement documents and contracts.
• Handle sensitive information related to procurement activities with integrity and confidentiality.
• Support the procurement team in administrative tasks, including vendor management and contract administration.
• Assist in preparing presentations and reports for executive meetings and stakeholder engagements.

Requirements

• Bachelor's degree in Business Administration, Supply Chain Management, or a related field.
• 2-5 years of experience as an Executive Assistant or in a similar administrative support role, preferably within a procurement or supply chain environment.
• Strong proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and procurement software.
• Excellent organizational skills and attention to detail.
• Outstanding written and verbal communication abilities.
• High level of professionalism and ability to handle confidential information with discretion.
• Multitasking ability and adaptability in a fast-paced work environment.
• Experience in vendor management and understanding of procurement processes is highly desirable.

Benefits

Offering a comprehensive compensation and benefits package.