Executive Assistant

Red Sea Global; Umluj; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading service provider in fire and rescue located in Umluj, Saudi Arabia, is seeking an experienced administrative support staff member for the Fire Commissioner. This role involves managing scheduling, travel arrangements, and providing comprehensive administrative support. The ideal candidate will hold a Bachelor's degree in business or a related field, with at least four years of administrative experience directly supporting upper management. Excellent communication skills and a strong ability to maintain confidentiality are essential for success in this dynamic environment.

Qualifications

• Minimum four years of experience in an administrative role reporting directly to upper management.
• Ability to maintain confidentiality of information related to the company and its employees.

Responsibilities

• Manage professional and personal scheduling for the Fire Commissioner.
• Coordinate complex scheduling and calendar management.
• Manage the Management Team’s travel arrangements.
• Provide administrative and office support.
• Organize team communications and plan events.

Skills

Excellent written and verbal communication skills

Strong time-management skills

Proficiency with office productivity tools

Flexible team player

Education

Bachelor’s degree in business, Management, or related field

Job description

Red Sea Fire & Rescue operates as a subsidiary of Red Sea Global and is part of the Red Sea Global Group of companies. We specialize in providing fire and rescue services to our Red Sea destination. As a subsidiary, Red Sea Fire & Rescue benefits from shared strategic goals and collaborative initiatives within the group, enhancing our ability to deliver high-quality service effectively.

Job Purpose

Support the Fire Commissioner primarily and provide additional support to executive team members, as directed, to ensure that company goals and objectives are accomplished and that operations run efficiently. Maintain and refine internal processes that support the Management Team companywide and coordinate internal and external resources to expedite workflows. Manage communication with employees by liaising with internal and external executives on various projects and tasks. Plan and execute work to ensure that senior Management Team priorities are met, organizational goals are achieved, and best practices are upheld.

Job Responsibilities

• Manage professional and personal scheduling for the Fire Commissioner, including agendas, email, phone calls, client management, RSG Company, and other subsidiaries.
• Coordinate complex scheduling and calendar management, as well as content and flow of information to the Management Team.
• Manage the Management Team’s travel arrangements and activities, including accommodations, transportation, and meals.
• Provide administrative and office support, such as typing, dictation, and spreadsheet creation.
• Maintain professionalism and strict confidentiality with all materials
• Organize team communications and plan events, both internal and off-site.

Policies, Systems, Processes, Procedures, Standards, and Reports

• Follow all relevant functional policies, processes, standard operating procedures, and instructions to ensure that work is carried out in a controlled and consistent manner.
• Assist in the preparation of accurate and timely functional MIS statements and reports to meet corporate and functional requirements, policies, and standards.

Safety, Quality & Environment

• Apply safety, quality, and environmental management policies, procedures, and controls to ensure employee safety, legislative compliance, delivery of high-quality products/service and a responsible environmental attitude.
• Contribute to the identification of opportunities for continuous improvement for yourself and team members. Research training opportunities and provide feedback and recommendations to management for consideration.

Job Requirements

• Bachelor’s degree in business, Management, or any related field
• Minimum four years of experience in an administrative role reporting directly to upper management
• Excellent written and verbal communication skills
• Strong time‑management skills and an ability to organize and coordinate multiple concurrent projects
• Proficiency with office productivity tools and an aptitude for learning new software and systems
• Flexible team player, willing to adapt to changes.
• Ability to maintain confidentiality of information related to the company and its employees