Executive Assistant

Red Sea Global; Saudi Arabia; On-site; SAR 149,000 - 225,000; Full time

Job summary

A leading entertainment organization in Saudi Arabia is seeking an experienced Executive Assistant to provide high-level administrative support to its leadership team. You will manage executive schedules, coordinate internal and external communication, and assist in key operational initiatives. The ideal candidate has a Bachelor’s degree, 2–3 years of experience supporting senior leadership, and strong communication skills in English. This role demands excellent organizational skills and proficiency in MS Office Suite.

Qualifications

• 2–3 years of experience supporting senior leadership in hospitality or entertainment.
• Experience in calendar management and travel coordination.
• Experience in fast-paced project-based environments is an advantage.

Responsibilities

• Manage executive calendars and schedule appointments.
• Prepare and edit correspondence, reports, and presentations.
• Coordinate travel arrangements and maintain confidentiality.
• Support onboarding and provide logistical support during events.

Skills

Strong communication skills in English

Excellent organizational and time-management skills

Attention to detail and accuracy

Proficiency in MS Office Suite

Ability to multitask and prioritize

Professional demeanor with confidentiality

Interpersonal skills for stakeholder engagement

Education

Bachelor’s degree in Business Administration or related field

Tools

MS Office Suite

Job description

Job Purpose

To provide high-level administrative, organizational, and coordination support to the leadership team of Red Sea Sport & Entertainment. The Executive Assistant will ensure efficient day-to-day operations, manage executive schedules, coordinate internal and external communication, and support the delivery of key strategic and operational initiatives across the RSSE.

Job Responsibilities

• Manage executive calendars, organize meetings, schedule appointments, and ensure optimal time management.
• Prepare, review, and edit correspondence, reports, presentations, and official documents.
• Coordinate travel arrangements, itineraries, transport, and accommodation for executives and visitors.
• Maintain confidentiality while handling sensitive information and communications.
• Track action items, follow up with various departments, and ensure timely completion.
• Organize and support high-level internal and external meetings, including preparing agendas, minutes, and follow-ups.
• Assist in budget tracking, invoice processing, and administrative support for procurement requests.
• Maintain an organized filing and documentation system for project-related and administrative materials.
• Support onboarding processes for new team members within the department.
• Provide logistical and administrative support during events, site visits, workshops, and executive engagements.

Job Stakeholders (Internal)

• Red Sea Sport & Entertainment Leadership
• HR & Talent Acquisition
• Finance & Procurement
• Health & Safety
• Operations & Facilities Management
• Red Sea Global Corporate Offices (Riyadh, Jeddah)

Job Requirements

Qualifications & Experience

• Bachelor’s degree in Business Administration, Management, Office Administration, or a related field.
• 2–3 years of experience supporting senior leadership, preferably in hospitality, sports, entertainment, or projects environment.
• Experience in calendar management, travel coordination, and document preparation.
• Experience working in fast-paced, site-based or project-based environments is an advantage.

Skills

• Strong communication skills in English (Arabic is a plus).
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy in documentation.
• Proficiency in MS Office Suite (Outlook, Excel, PowerPoint, Word).
• Ability to multitask, prioritize, and work independently.
• Professional demeanor with high confidentiality and discretion.
• Strong interpersonal skills for internal and external stakeholder engagement.