Executive Assistant

Mnzil | منزل; Riyadh; Hybrid; SAR 100,000 - 140,000; Full time

Job summary

A leading co-living and transportation platform in Saudi Arabia is seeking an experienced Executive Assistant to the CEO. The ideal candidate will have over 5 years of experience supporting C-level executives, possessing professional fluency in English and high proficiency in Microsoft Office Suite. This mid-senior level role involves managing the CEO's complex calendar, coordinating meetings, and overseeing office logistics while maintaining confidentiality and professionalism. Opportunities exist for cross-functional collaboration and strategic project assistance.

Qualifications

• 5+ years of professional experience supporting C-level executives in a fast-paced environment.

Responsibilities

• Provide direct executive support to the CEO, managing a complex calendar and high-level meetings.
• Draft CEO correspondence and manage sensitive documents with professionalism.
• Serve as the primary point of contact for stakeholders and facilitate communication.

Skills

Professional fluency in English

High proficiency in Microsoft Office Suite

Proactive mindset

Strong sense of responsibility

High level of executive presence

Tools

ERP systems

Digital workflow tools

Job description

Job Description: Executive Assistant to the CEO

Location: Riyadh, Saudi Arabia (On-site/Hybrid)

Type: Full-Time

Reports To: CEO

Manzil is the leading co-living and transportation platform for blue-collar workers in Saudi Arabia, offering tech-powered, affordable, and dignified housing options at scale. Through our hybrid model, subleasing, building, and a C2B marketplace — we help companies house and move their workers without operational headaches, while unlocking income for landlords and real estate owners.

At Mnzil, partnerships with the public sector and operational excellence are at the heart of our mission. As a fast-growing prop-tech company transforming labor housing and real estate services, we require a high-caliber Executive Assistant to serve as a strategic and operational partner to our CEO.

This is a senior-level role for a professional who thrives in a complex environment. You will act as a force multiplier, ensuring that the CEO’s strategic priorities are executed across all departments while maintaining a high-standard office environment.

Requirements

• Experience: 5+ years of professional experience supporting C-level executives, ideally in a fast-paced or multi-entity environment.
• Language: Professional fluency in English (written and spoken) is required.
• Technical Savvy: High proficiency in Microsoft Office Suite, ERP systems, and digital workflow tools.
• Proactive Mindset: A strong sense of responsibility and the ability to anticipate needs before they are articulated.
• Professionalism: High level of executive presence and the ability to interact with government entities and key partners.

Roles And Responsibilities

Strategic Calendar & Time Management

• Executive Support: Provide direct support to the CEO, managing a complex calendar, high-level meetings, and priorities across multiple business units.
• Meeting Lifecycle: Attend leadership meetings to record action items and proactively follow up with department heads to ensure deliverables are met. Prepare reports, presentations, and meeting materials for senior management.
• Logistics & Admin: Coordinate complex travel logistics and manage the CEO’s administrative requirements (expenses, memberships, reservations, and documentation).

Office Operations

• CEO Correspondence: Draft CEO correspondence, manage sensitive documents (faxes, mail, checks), and support presentation/prep for hiring, approvals, and admin tasks.
• Logistics Management: Oversee office logistics, such as ordering supplies, maintaining records, and ensuring compliance with company policies.

Cross-Functional Collaboration

• Point of Contact: Serve as the primary POC for internal and external stakeholders, managing inquiries and facilitating communication.
• Strategic Projects: Assist with special projects, event planning, and ad-hoc tasks as required to support the CEO's strategic objectives.

Document & Workflow Excellence

• Confidentiality: Handle confidential information and communications with utmost professionalism and discretion.
• Quality Control: Prepare and edit correspondence, reports, presentations, and other documents with a high level of accuracy and attention to detail.

Seniority Level

• Mid-Senior level

Employment Type

• Full-time

Job Function

• Administrative

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