Event Producer

Evolution Services; Riyadh; On-site; SAR 120,000 - 150,000; Full time

Job summary

A premier event services provider in Riyadh is looking for an experienced Event Producer to manage day-to-day event planning and execution. The ideal candidate will have over 5 years of relevant experience and a strong background in project management. Key responsibilities include budgeting, communication with stakeholders, and supplier management. This role demands a detail-oriented professional who thrives in a dynamic environment and is capable of delivering high-quality events. Competitive salary offered.

Qualifications

• Minimum of 5 years of experience in event-specific projects.
• Strong understanding of project management principles and practices.
• Experience in a fast-paced, high-end event environment.

Responsibilities

• Oversee day-to-day event planning and project management.
• Ensure accurate planning and on-site delivery of events.
• Develop comprehensive event concepts and proposals.

Skills

Project Management

Event Budgeting

Communication

Supplier Management

Health & Safety Standards

Job description

Overview

Evolution Services is a full-service event partner based in Dubai and Riyadh, offering specialist solutions across Scenic, Technical, Site Services, Furniture, and Prop Shop. With one of the region's largest inventories, we provide technical production, site infrastructure, scenic fabrication, prop creation, and custom furniture rentals. Our experienced teams combine creativity, functionality, and precision to deliver standout event experiences.

Role Description

This is a full-time Event Producer role located in Riyadh. The Event Producer will be responsible for day-to-day event planning, budgeting, event management, project management, and effective communication with internal and external stakeholders.

Evolution is looking to fill multiple full-time positions for experienced Event Producers & Production Managers with a minimum of 5 years of solid experience in event-specific projects.

Our ideal candidates will be seasoned event professionals with the relevant regional experience and who are capable of working independently or part of a larger project team, with a solid understanding of the attention to detail required to successfully deliver the production, technical, scenic and creative aspects of high-end events in the UAE.

We are looking for strong candidates who fit the following job requirements:

Project Management & Scheduling

Successful management, delivery and scheduling of Evolution’s projects:

• Ensure proposals, designs, budgets, schedules, construction drawings and associated project-related documentation is accurately and efficiently delivered to potential and existing clients.
• Ensure accurate planning, management and on-site delivery of all project-related elements.
• Work closely with Evolution’s Design, Scenic, Technical and Furniture Rental teams, as well as third-party providers, to offer effective solutions and create tailored project proposals.
• Manage third-party supplier relationships to ensure that all project deliverables meet or exceed client expectations in terms of quality of finish, delivery schedules and H&S requirements.

Event Conceptualisation

Deliver comprehensive event concepts that merge the client’s core messaging, target audience and scope requirements with practical and innovative execution strategies:

• Achieve a fluent understanding of the design brief’s SOW, audience, style, voice, message and desired outcome for each individual project.
• Research how an event exists within the context of similar events, its audience’s social traits and cultural sensitivities.
• Write detailed proposals to highlight aspects of both the overall event experience as well as its specific components.
• Assemble mood boards of styles/elements that support the event content and act as a starting point for achieving a shared understanding of the project direction between the Design and Production teams.
• Identify benchmark projects that are similar in scope and execution to the RFP and take lessons from their success/failures.
• Compose and assemble presentation/pitch documents from start to finish, outlining pitch strategies, having the foresight to delegate sections of the pitch to specialist team members in order to meet deadlines and identify which sections of a pitch need to be outsourced to partner agencies and suppliers.
• Conduct briefing sessions for both internal departments and external suppliers to explain the scope and requirements of each project.

Project-Related Costing and Budget Management

Ensure project deliverables are accurately specified and costed to create an efficient and accurate method of generating project budgets, including the compilation of complex budgets as required.

• Liaise with clients to negotiate and agree overall budgets and quotations.

Quality & Standards

Maximising the Evolution experience at all stages of management and delivery of our projects:

• Follow and adhere to company guidelines to ensure the highest quality of service is achieved and maintained at all levels.
• Demonstrate a sense of pride in delivery to ensure all aspects of each project are consistently delivered to the highest quality, efficiently and cost-effectively.
• Ensure significant decisions are well thought out before they are executed.
• Manage all third-party consultants, subcontractors and vendors to guarantee faultless on-site delivery.
• Invest time and resources into understanding each client’s requirements and vision for their overall project or specific deliverable, ensuring their expectations are consistently met, or preferably exceeded.
• Approach projects in a highly collaborative manner, obtaining advice and knowledge from specialist team members and third-party suppliers.
• Foster long-term self-development and learning with reference to all aspects of Evolution’s Production services.

Supplier Management

Source third-party production suppliers; manage their output to deliver high-end solutions:

• Maintain knowledge of the latest event-related technologies, systems and solutions
• Take responsibility for the output of all third-party suppliers contracted to a project.
• Write RFP / Scope of Works documents for third-party suppliers, when necessary, and conduct detailed reviews for selection, including price negotiation and scope setting.
• Set delivery milestones with suppliers and coordinate production schedules.
• Act as liaison between client and supplier to action any feedback or revisions required on deliverables.
• Coordinate between third-party suppliers and internal departments to ensure efficient and accurate delivery of project-related requirements; promptly communicate any cost implications to the end client in relation to changes in project scope.
• Develop partnerships with third-party suppliers to externally expand and communicate Evolution’s service offerings.

Health & Safety

Adhere to and maintain robust H&S standards across all environments:

• Ensure all relevant project-related documentation (e.g., build schedules, applications for work permits, provision of accurate H&S documentation) is completed.

If you feel like you have an excess of energy paired with a meticulous work ethic and are not afraid of late nights and high expectations please with the following:

• Cover letter describing why you feel you are great at what you do
• CV detailing your past work history in the Saudi Events Industry and portfolio link if relevant.
• Monthly salary expectation inclusive of all allowances
• Please inform us whether you hold a valid Saudi driver’s licence