Entry-Level Administrative Assistant Operations Support

recruitlytics LLC; Remote; SAR 112,000 - 150,000; Full time

Job summary

A recruitment agency is hiring an Entry-Level Administrative Assistant to support daily operations remotely. This role involves data entry, task coordination, and maintaining accurate records. Ideal candidates should be detail-oriented, comfortable with Google Sheets or Excel, and possess basic communication skills. This position offers flexibility and the potential for growth into senior roles, making it a foundational opportunity for those starting in operations or administration.

Qualifications

• Strong attention to detail and ability to follow SOPs.
• Comfortable with Google Sheets/Excel.
• Basic written communication skills.

Responsibilities

• Review spreadsheets and update entries daily based on new information.
• Assist in sorting and labeling incoming requests.
• Maintain daily trackers: new records added, records cleaned, tasks completed.
• Help coordinate schedules by confirming availability and updating calendars.
• Double-check the accuracy of entries before final submission.

Skills

Attention to detail

Communication skills

Organization

Data entry

Tools

Google Sheets

Excel

Job description

We’re hiring an Entry-Level Administrative Assistant (Work From Home) to support daily operations across the UAE and Saudi market. This role focuses on organization, accuracy, and consistent execution. You’ll support the team by updating spreadsheets, cleaning records, tracking progress, organizing information, and ensuring that tasks are completed and documented properly. If you like structured work, clear checklists, and being the “person who keeps everything together,” this role is designed for you.

You don’t need years of experience for this role—what matters most is your ability to follow instructions, handle repetitive tasks without losing accuracy, and communicate clearly when something is missing or unclear. This is a strong starting point for candidates who want to grow into operations, administration, or coordinator roles.

What you’ll do (daily tasks)

Data entry & record updates

• Review spreadsheets and update entries daily based on new information.
• Standardize formatting (names, emails, phone numbers, countries, notes).
• Remove duplicates and correct obvious errors (wrong country entries, invalid phone formats, missing fields).
• Confirm that required fields are present and flag missing information.

Inbox & task coordination

• Assist in sorting and labeling incoming requests (admin tasks, follow-ups, approvals).
• Route requests to the correct person and track progress until completion.
• Send reminders for incomplete tasks or missing documentation.

Reporting & trackers

• Maintain daily trackers: new records added, records cleaned, tasks completed, pending items.
• Prepare simple summaries at the end of the day (what was completed, what needs attention tomorrow).
• Identify patterns (frequent missing fields, repeated issues) and report them to the team.

Scheduling and coordination (light support)

• Help coordinate schedules by confirming availability and updating calendars when requested.
• Send reminders and confirmation messages to avoid missed steps.
• Track attendance or completion for onboarding or internal checklists.

Quality control

• Double-check the accuracy of entries before final submission.
• Ensure naming conventions and file organization stay consistent.
• Maintain clean records so customer service and operations teams can work faster.

Performance expectations

• High accuracy (minimal errors)
• Consistent output (steady daily completion)
• Clear communication when blocked
• Strong organization and file hygiene

Requirements

• Comfortable with Google Sheets/Excel
• Strong attention to detail and ability to follow SOPs
• Basic written communication skills
• Stable internet and ability to work independently
• Entry‑level friendly; training provided

Work details

• Type: Full‑time or part‑time options depending on workload
• Location: Remote
• Schedule: Flexible windows but consistent availability required

Why this role is a great fit

This is a strong “foundation role” that builds real operational skills: spreadsheet mastery, admin workflow, data hygiene, documentation, and task tracking. If you perform well, you can progress into senior admin, operations coordinator, team lead, or QA roles.