Document Controller - Saudi Natioal

Egis Group; Al Khafji; On-site; SAR 50,000 - 70,000; Full time

Job summary

An engineering and consulting firm in Al Khafji, Saudi Arabia is looking for a Document Controller to implement and maintain an effective document management system. The role involves ensuring accurate handling and compliance of project documents, managing document revisions, and maintaining security. Ideal candidates should have a Bachelor's degree, 5 years of experience in document control, and proficiency in Microsoft Office. Arabic language skills are preferred due to job location.

Qualifications

• Minimum of 5 years experience in document control or a similar role.
• Strong knowledge of document control processes and procedures.
• Familiarity with industry-specific standards and regulations.

Responsibilities

• Implement a comprehensive document management system for all project documents.
• Ensure accuracy and compliance with project standards.
• Track and manage document review processes.

Skills

Document management systems proficiency

Strong attention to detail

Analytical and problem-solving abilities

Effective communication skills

Collaboration with stakeholders

Education

Bachelor's degree in business administration or related field

Tools

Microsoft Office Suite (Excel, Word)

Job description

Company Description

Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 19,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group's operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis' long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers.

Job Description

We are seeking a detail-oriented and efficient Document Controller to join our team in Khafji, Saudi Arabia. The successful candidate will be responsible for implementing and maintaining an effective document management system, ensuring the proper handling, distribution, and storage of project documents while maintaining accuracy, integrity, and compliance with organisational and regulatory standards.

• Implement and maintain a comprehensive document management system for all project documents
• Receive, review, and register incoming and outgoing project documents, ensuring completeness, accuracy, and compliance with project standards
• Control and monitor the flow of documents within the organisation
• Distribute documents to relevant parties promptly and efficiently
• Track and manage document review and approval processes
• Organise and maintain physical and electronic document storage systems
• Ensure documents are easily retrievable and secure from unauthorised access
• Manage and control document revisions, tracking all changes and maintaining a revision register
• Ensure all documents comply with relevant legal, regulatory, and project-specific standards
• Generate regular reports on document control activities and provide status updates to project managers and stakeholders
• Coordinate with project teams, clients, subcontractors, and other stakeholders to ensure effective document control
• Communicate document control processes and requirements clearly and effectively
• Regularly review and update document control procedures to align with best practices and standards

Qualifications

• Bachelor's degree in business administration, information management, or a related field
• 5 years of experience in document control or a similar role
• Proficiency in document management systems and Microsoft Office Suite (especially Excel and Word)
• Strong knowledge of document control processes and procedures
• Familiarity with industry-specific standards and regulations
• Excellent attention to detail and organisational skills
• Strong analytical and problem-solving abilities
• Effective communication skills, both written and verbal
• Ability to work under pressure and meet deadlines
• Capability to work collaboratively with various stakeholders
• Arabic language skills are highly desirable due to the job location