Document Controller (Commercial Support)

FNRCO; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A company in the Riyadh Region seeks an Administrative Document Control Specialist to provide procurement support and maintain archives. The role requires 2–5 years of experience in document control or office administration, high attention to detail, and proficiency in MS Office. Familiarity with ERP systems like SAP or Ariba is a plus. Strong English communication skills are essential, and Arabic is preferred. The successful candidate will manage purchase requisitions, documentation, and audit support responsibilities.

Qualifications

• Experience in document control, procurement admin, or office administration for 2–5 years.
• High attention to detail with disciplined record‑keeping and filing practices.
• Proficiency in MS Office; familiarity with ERP software is a plus.

Responsibilities

• Create purchase requisitions and track through to PO issuance.
• Maintain structured digital and physical archives for all relevant documents.
• Systematically file all incoming documents and correspondence.
• Maintain tracker for contract dates and alert relevant personnel ahead of due dates.
• Provide documents for internal/external audits and ensure completeness of files.

Skills

2–5 years in document control, procurement admin, or office administration

High attention to detail

Proficiency in MS Office (Excel, Outlook, SharePoint)

Strong English communications

Arabic preferred

Tools

SAP

Ariba

Job description

Provide administrative document control and procurement support to the SRE commercial function, including PR creation as instructed, structured archiving, and records maintenance.

Key Responsibilities

• PR Administration: Create purchase requisitions (PRs) strictly per instructions from SRE; track through approval to PO issuance; maintain PR/PO logs.
• Documentation & Archiving: Maintain structured digital and physical archives for contracts, leases, service agreements, PRs/POs, invoices/bills, compliance certificates, warranties, and asset/AMC documents; ensure version control and retrieval on request.
• Email & Record Capture: Be copied on relevant communications; systematically file all incoming documents and correspondence; ensure nothing is unarchived.
• Contract Dates Register: Maintain tracker for expiries, notice periods, and renewals; alert Commercial Head ahead of due dates (no negotiation or analysis).
• Audit Support: Retrieve and provide documents for internal/external audits; ensure completeness and accuracy of files.

Skills & Qualifications

• 2–5 years in document control, procurement admin, or office administration.
• High attention to detail with disciplined record‑keeping and filing practices.
• Proficiency in MS Office (Excel, Outlook, SharePoint); ERP familiarity (SAP/Ariba) is a plus.
• Strong English communications; Arabic preferred.