Document Controller

Omrania; Riyadh; On-site; SAR 150,000 - 200,000; Full time

Job summary

A leading engineering firm in Riyadh seeks a Document Controller to manage and maintain project documentation while ensuring compliance with standards. Responsibilities include establishing document control systems, managing incoming and outgoing documents, and collaborating with project teams. The ideal candidate will have a Bachelor's degree in Business Administration, proficiency in EDMS and Microsoft Office, strong organizational skills, and the ability to work in a fast-paced environment.

Qualifications

• Bachelor's degree in a relevant field is required.
• Proficiency in document management systems is essential.
• Strong knowledge of document control processes and industry standards.

Responsibilities

• Establish and maintain a comprehensive document control system.
• Log and distribute incoming and outgoing documents.
• Conduct regular audits for compliance.

Skills

Document control processes

Microsoft Office Suite

Organizational skills

Interpersonal skills

Time management

Education

Bachelor's Degree in Business Administration or related field

Tools

EDMS document management systems

Job description

Company Description Egis is an international player active in architecture, consulting, construction engineering and mobility services. We create and operate intelligent infrastructures and buildings that respond to the climate emergency and contribute to more balanced, sustainable and resilient territorial development. Operating in 100 countries, Egis puts the expertise of its 20,500 employees at the service of its clients and develops cutting-edge innovations accessible to all projects. Through its wide range of activities, Egis is a key player in the collective organisation of society and the living environment of citizens all over the world.

With 3,500 employees across 8 countries in the Middle East, Egis has delivered over 700 complex development projects, stimulating economic growth and enhancing quality of life. Ranked among the top ten firms in the Middle East by Engineering News Record (ENR), Egis is committed to sustainable development. The Group’s operations in the Middle East are built on strategic acquisitions and a deep understanding of local market conditions. Egis has long history of providing comprehensive engineering, consulting, and project management services makes it a trusted partner for regional governments, investors, and developers

Job Description

We are seeking a highly organized and efficient Document Controller to join our site supervision team in Riyadh. The successful candidate will be responsible for managing, controlling, and maintaining all project documentation and ensuring compliance with company standards and procedures.

Responsibilities

• Establish and maintain a comprehensive document control system for all project-related documents
• Receive, log, and distribute incoming and outgoing documents in a timely manner
• Ensure all documents are properly filed, stored, and easily retrievable
• Maintain and update document registers, databases, and archives
• Implement and monitor document control procedures and workflows
• Assist in the preparation and distribution of reports, presentations, and other project-related materials
• Collaborate with project teams to ensure proper document version control and revision management
• Conduct regular audits to ensure compliance with document control procedures
• Train and support team members on document control processes and systems
• Assist in the implementation and maintenance of electronic document management systems

Qualifications

• Bachelor's Degree in Business Administration, Information Management, or related field
• Proficiency in using EDMS system document management systems and Microsoft Office Suite (Word, Excel, PowerPoint)
• Strong knowledge of document control processes, best practices, and industry standards
• Excellent organizational and time management skills with a keen attention to detail
• Ability to work efficiently in a fast-paced environment and manage multiple priorities
• Strong communication and interpersonal skills
• Experience with database management and data entry
• Familiarity with filing and archiving systems
• Knowledge of relevant industry regulations and standards
• Ability to work independently and as part of a team