Document Controller

Fakeeh.Care; Jeddah; On-site; SAR 150,000 - 200,000; Full time

Job summary

A reputable healthcare institution in Jeddah is seeking a Document Controller to manage the organization's document control system. Responsibilities include maintaining accurate documentation, administering office tasks, and ensuring proper classification and archiving of corporate documents. The ideal candidate will have a Bachelor's degree in business administration and at least 3 years of experience in document control. The role is a full-time position with regular working hours.

Qualifications

• At least 3 years of experience in document control functions.
• Ability to manage corporate documents effectively.
• Strong organizational skills with attention to detail.

Responsibilities

• Maintain and oversee the document control system.
• Ensure all documentation is accurate and distributed properly.
• Perform quality checks on corporate documents.

Skills

Document control

Office administration

Quality check

Education

Bachelor degree in business administration or equivalent

Job description

DOCUMENT CONTROLLER-(23000048) Description Responsible for maintaining and overseeing the documents control system of the entire organization. Ensuring that all documentation is accurate, up to date and accurately distributed to relevant parties.

Duties and Responsibilities

• Responsible for day-to-day administration of the office.
• Receives and registers client‑provided documents including in‑house generated corporate documents and incoming outside correspondence.
• Controls issuance of corporate document numbers, including maintenance of proper corporate document registers.
• Maintain & manage all corporate documents database.
• Ensures proper corporate document classification, sorting, filing and proper archiving.
• Reviews completeness of documentation and prepares corporate document transmittals.
• Performs corporate document quality check regularly.
• Performs file backup to ensure proper storage and archiving of electronic registers.
• Responsible for receiving, circulating and recording all incoming and outgoing faxes, e‑mails and hand deliveries.
• Ensures sequential numbering system in each and every outgoing correspondence.
• Ensures all correspondences reach the proper department.
• Maintains and updates the company’s Document Control Electronic information system as needed.
• Introduces the documents control unit services to all employees of the organization.
• Complies with all company’s policies regarding ethical business practices.
• Demonstrates the ability to make decisions; takes appropriate action and follows tasks through to completion.
• Follows up on the governmental processes and pays those offices the required visits when needed.
• Other duties as assigned within the scope of responsibility and requirements of the job.
• Responsible for following up on pending documents and exchange of original records.
• Complete mandatory education as per the requirement at least one month prior to expiration.
• Maintain up to date knowledge on information relating to quality and safety, accreditation, policy management and document management systems.

Qualifications

Bachelor degree in business administration or any equivalent degree.

At least 3 years of document control function.

Primary Location: SA-Jeddah

Job: Admin

Organization: Dr. Soliman Fakeeh Hospital

Schedule: Regular

Shift: Standard

Job Type: Full‑time Day Job

Job Posting: Aug 9, 2023, 12:21:05 PM