Data Clerk Admin

Client of Pulse Media NL; Riyadh; On-site; SAR 40,000 - 70,000; Full time

Job summary

The Data Clerk Administrative Assistant position at Client of Pulse Media NL in Riyadh is focused on accurate data entry, updating records, and maintaining secure databases while supporting everyday office tasks.

The ideal candidate is highly organized, detail-oriented, and able to handle confidential information with discretion, using Microsoft Office to manage spreadsheets, documents, and correspondence efficiently.

Qualifications

• High school diploma or equivalent. Additional qualification in Office Admin/IT is a plus.
• Strong typing and data-entry speed with attention to accuracy.
• Proficient in Microsoft Office (Excel, Word, Outlook) and data management tools.

Responsibilities

• Data Entry and Database Management: enter and update records, verify data from multiple sources, and correct errors.
• Administrative Support: prepare correspondence, reports, forms, and documents; manage filing systems.
• Records and Document Management: maintain confidential records with proper access controls and retention.
• Reporting and Spreadsheet Management: generate simple reports and maintain trackers and registers using Excel.
• Communication and Coordination: respond to inquiries, coordinate with departments, and ensure timely completion of tasks.
• Data Accuracy Confidentiality and Compliance: protect sensitive information and follow data protection policies.

Skills

Data entry

Attention to detail

Time management

Confidentiality

Communication skills

Education

High school diploma or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

The Data Clerk Administrative Assistant is responsible for accurately entering maintaining updating and managing organizational data while providing general administrative support to ensure the efficient day-to-day operation of the department The successful candidate will be highly organized detail-oriented dependable and capable of handling confidential information professionally The role requires strong data-entry skills good computer literacy effective communication and the ability to manage multiple administrative tasks while maintaining a high level of accuracy

Key Duties and Responsibilities

1. Data Entry and Database Management: Accurately enter information into company databases spreadsheets software systems and other electronic records Update existing records and ensure information remains complete accurate and current Verify data received from different departments or external sources before entering it into company systems Identify and correct data-entry errors duplicate records incomplete information and inconsistencies Perform routine data quality checks and reconcile information where necessary Transfer information from paper documents emails forms reports and other sources into electronic systems Maintain structured and well-organized electronic records for easy retrieval Assist with database clean-up and periodic data verification exercises Process high volumes of information while maintaining accuracy and meeting required deadlines

2. Administrative Support: Provide general administrative and clerical support to management and other team members Prepare type format edit and proofread correspondence reports forms spreadsheets and other documents Organize and maintain electronic and physical filing systems Scan photocopy print file and distribute documents when required Assist with preparing meeting documents schedules reports and administrative records Maintain office records and ensure documents are properly categorized and stored Assist with incoming and outgoing correspondence including emails letters and internal documents Support routine office operations and complete additional administrative duties assigned by management

3. Records and Document Management: Create and maintain accurate filing and document-control systems Retrieve records and documents promptly when requested by authorized employees Ensure records are filed according to established company procedures Archive older records according to organizational retention requirements Maintain appropriate confidentiality and security of employee customer financial operational and other sensitive records Ensure confidential documents are only accessible to authorized personnel Assist with preparing documentation for internal reviews audits and compliance requirements

4. Reporting and Spreadsheet Management: Prepare and update routine spreadsheets trackers registers and administrative reports Compile information from different sources for management review Assist in generating weekly monthly or periodic reports Check reports for missing information inconsistencies and obvious errors before submission Maintain trackers for assigned activities documents requests or departmental records Use Microsoft Excel or similar spreadsheet applications to organize filter sort and summarize data

5. Communication and Coordination: Respond professionally to routine telephone calls emails and internal enquiries Communicate with colleagues and other departments to obtain missing or updated information Follow up on outstanding documents forms approvals or data where required Direct enquiries to the appropriate department or employee when necessary Maintain professional and courteous communication with employees customers suppliers and other stakeholders Work collaboratively with colleagues to ensure administrative tasks are completed efficiently

6. Data Accuracy Confidentiality and Compliance: Maintain a high level of accuracy when processing entering and updating information Handle confidential and sensitive information with discretion Follow organizational policies relating to data protection information security confidentiality and records management Report significant discrepancies missing information or suspected data issues to the appropriate supervisor Follow established procedures when accessing modifying storing sharing or disposing of organizational information Maintain passwords system access and confidential documentation securely

The Data Clerk Administrative Assistant plays an important role in ensuring that organizational information is accurate accessible secure and properly maintained The position supports efficient business operations by combining accurate data management with dependable administrative assistance

High school diploma, secondary school certificate, or equivalent qualification.Additional qualification or certificate in Business Administration, Office Administration, Information Technology, Data Management, or a related discipline is an advantage.Previous experience in data entry, clerical work, office administration, records management, or a similar position is preferred.Good working knowledge of Microsoft Office applications, particularly Microsoft Excel, Word, and Outlook.Ability to use databases, electronic filing systems, and other office software.Good written and verbal communication skills.Strong numerical and basic analytical skills.Excellent attention to detail and accuracy.Fast and accurate typing/data-entry ability.Strong organizational and time-management skills.Good computer and Microsoft Office skills.Ability to maintain confidentiality.Strong record-keeping and document-management skills.Ability to prioritize multiple tasks and meet deadlines.Good written and verbal communication.Ability to work independently with minimal supervision.Ability to work effectively as part of a team.Problem-solving skills and the ability to identify data discrepancies.Reliability, punctuality, and a professional attitude.Willingness to learn new software, processes, and administrative procedures.

Candidates with experience in one or more of the following areas will have an advantage:

• Data entry and database administration.
• General office administration.
• Records and document management.
• Microsoft Excel and spreadsheet management.
• Customer or employee record maintenance.
• Preparation of administrative reports.
• Electronic document-management systems.
• Working with confidential or sensitive information.

The ideal candidate will be:

• Detail-oriented and methodical.
• Honest and trustworthy.
• Organized and dependable.
• Professional and courteous.
• Proactive and willing to take responsibility.
• Comfortable performing repetitive tasks requiring sustained accuracy.
• Able to remain focused while working with large amounts of information.
• Flexible and able to adapt to changing administrative priorities.