Administrative Assistant

AccorHotel; Makkah Region; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading hotel group in Saudi Arabia is seeking an experienced Administrative Assistant for the Culinary department. The role involves overseeing administrative tasks, providing support for culinary activities, and maintaining confidentiality in operations. Candidates should have excellent communication abilities, a degree in hotel management, and experience in the hotel environment. Strong organizational and multitasking skills are essential for success in this dynamic position.

Qualifications

• 1+ year experience in a hotel environment.
• Ability to handle complex and confidential information with discretion.
• Prior experience working with Opera or a related system.

Responsibilities

• Provide all office administration duties.
• Coordinate and support all aspects of Culinary activities.
• Maintain a confidential filing system.

Skills

Excellent interpersonal and communication skills

Ability to prioritize work

Discretion in handling information

Proactive and detail-oriented

Strong organizational skills

Education

Bachelor's Degree and/or Hotel Management Degree

Tools

MS Word

Excel

PowerPoint

Opera

Job description

Administrative Assistant, Culinary "Saudi Only"

• Full-time
• Job-Category: Culinary
• Job Type: Permanent
• Job Schedule: Full-Time

“A passion for perfection”

Swissôtel Hotels & Resorts is a distinctive group of deluxe hotels where we put the emphasis on our people. We strive to provide a motivating and rewarding environment that attracts inspired and talented people who are willing to bring news ideas, use and develop their knowledge to reinvent their career path.

Swissôtel Al Maqamis Swissôtel’s Second hotel to open in Saudi Arabia. The hotel offers 1624 elegant rooms and suites with modern design, complementing the values of today’s Arab culture.

As part of the prestigious Abraj Al Bait complex, the deluxe Swissôtel Al Maqam is a contemporary five‑star hotel located in close proximity to the holy Masjid Al Haraam, overlooking the Ka’aba and the Grand Mosque.

Swissôtel Al Maqamis part of a new urban development, including two restaurants, one executive lounge, two meeting rooms and a business centre. It has private entrances that make it easier for our valuable gusts to reach Al Masjid Al Haram

Reporting to the Executive Chef, responsibilities and essential job functions include but are not limited to the following:

• Consistently offer professional, friendly and engaging service
• Oversee Talent & Culture department in the day‑to‑day operation of the department
• Provide all office administration duties such as written correspondence, mail, photocopying and ordering office supplies
• Assist with and support staff events
• Maintain confidential filling system for correspondence, policies, standards, regulations and various matters related to the office
• Organize and execute administrative systems & procedures and perform necessary supportive duties.
• Coordinate and support all aspects of Culinary activities.
• Serve as a principal source of information for the team.
• Follow departmental policies and procedures
• Follow all safety policies
• Other duties as assigned

Qualifications:

• Excellent interpersonal and communication skills.
• Ability to prioritize work in an environment with multiple interests.
• Ability to handle complex and confidential information with discretion.
• 1+ year experience in a hotel environment.
• Bachelor's Degree and/or Hotel Management Degree, preferred.
• Knowledge of MS Word, Excel, PowerPoint, Windows.
• Knowledge of Opera in multiple platforms
• Proactive and highly detail-oriented with excellent organizational skills.
• Ability to manage multiple functions and projects while meeting deadlines.
• Prior experience working with Opera or a related system