Administrative Assistant

Power International Holding; Saudi Arabia; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading organization in Saudi Arabia is looking for an Administrative Assistant to provide essential administrative support. Responsibilities include scheduling, document preparation, and excellent customer service. The ideal candidate has a Bachelor's Degree in Business Administration and at least 3 years of experience in relevant roles. Experience with SAP is desired. A professional demeanor and strong communication skills are necessary for success in this role.

Qualifications

• Minimum 3 years working experience, with relevant experience in administrative tasks.
• Experience in the GCC region is a plus.

Responsibilities

• Provide administrative support including scheduling, meeting coordination, and material preparation.
• Act as the face of the organization and provide excellent customer service.
• Prepare documents and manage filing for business continuity.
• Compile data and prepare reports as needed.

Skills

Knowledge of office administration

Strong Communication Skills both oral and written English

High Proficiency in Computer Office Applications

ERP knowledge preferably SAP functional skills

Education

Bachelor's Degree in Business Administration

Job description

Job Summary

The Administrative Assistant is responsible in providing essential support to the organization by handling various administrative tasks, thereby contributing to the overall efficiency and smooth operation of the office. This includes but is not limited to excellent customer service, handling information requests, performing clerical functions such as preparing correspondence, arranging conference calls and scheduling meetings.

Responsibilities

• Provide administrative support to assigned team members, which include scheduling, meeting coordination, material preparation, data entry, making travel arrangements, processing expense reporting, and other general administrative tasks.
• Ensure to remain professional and approachable at all times, provide excellent customer service to all visitors and act as a face of the organization to increase organization branding internally and externally.
• Prepare a variety of documents (e.g. correspondence, agendas, minutes, event programs, reports, etc.) to communicate information and/or create documentation in paper and/or electronic format.
• Upload all documents in the respective and proper folder and manage the overall organization of the folder(s).
• Ensure to confidentially and accurately distribute, record or file correspondences, calls or queries at all times to ensure efficient traceability of all documents handled in the direct supervisor’s office.
• Ensure to collate data or to prepare professional reports, memos or presentations as and when requested by the supervisor within the established time frame with minimal errors.
• Proper record, monitor and maintenance of all documents for effective filing and business continuity at all times.

Job Knowledge & Skills

• Knowledge of office administration, handling/preparing of all correspondence
• Strong Communication Skills both oral and written English
• High Proficiency in Computer Office Applications and Programs (MS Excel, Word etc.)
• ERP knowledge preferably SAP functional skills are a requirement to be successful in this role.

Job Experience

Minimum 3 year(s) working experience, 2 year(s) relevant working experience, 2 year (s) GCC is a plus

Competencies

ResilienceQualityLeadershipClerical Documentation Tools L1Calendar Maintenance L1Document & Record Control L1AgilityTravel Arrangements L1Administrative Document Design L1

Education

Bachelor\'s Degree in Business Administration or any related field