Administrative Assistant

Al Rugaib Holding Company; Riyadh; On-site; SAR 40,000 - 50,000; Full time

Job summary

A leading local enterprise in Riyadh is seeking an Administrative Assistant to provide support to the management team and facilitate communication across departments. This role requires handling administrative tasks, organizing meetings, and assisting in HR documentation. The ideal candidate should have a Bachelor’s degree in Business Administration, 2–4 years of relevant experience, and strong coordination skills. Proficiency in MS Office and excellent communication skills in English are essential, with Arabic being preferred.

Qualifications

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 2–4 years of experience as Administrative Assistant or similar role.
• Excellent communication skills in English (Arabic preferred).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).

Responsibilities

• Provide day-to-day administrative support to the management team.
• Maintain effective communication between HR, Supply Chain, Finance, and branches.
• Organize meetings, prepare agendas, and circulate minutes.
• Assist in employee documentation, onboarding, and HR tasks.

Skills

Coordination skills

Multitasking

Communication skills in English

Proficiency in MS Office

Education

Bachelor’s degree in Business Administration

Job description

Job Summary

We are looking for a detail-oriented and proactive Administrative Assistant to support our management team and ensure smooth coordination across departments. The role will involve handling administrative tasks, facilitating communication, and providing support between HR, Supply Chain, and other company branches to keep operations running efficiently in our fast-paced entertainment environment.

Key Responsibilities

• Provide day-to-day administrative support to the management team.
• Act as a liaison and maintain effective communication between HR, Supply Chain, Finance, and other branches.
• Organize and schedule meetings, prepare agendas, and circulate minutes.
• Draft and manage correspondence, reports, and presentations.
• Assist in employee documentation, onboarding, and administrative HR tasks.
• Coordinate with Supply Chain for procurement, logistics, and inventory requirements.
• Ensure timely flow of information between the head office and branches.
• Support in planning and organizing entertainment events, shows, and internal activities.
• Maintain and update filing systems, contracts, and confidential records.
• Monitor office supplies and handle vendor coordination.

Qualifications & Skills

• Bachelor’s degree in Business Administration, Management, or related field.
• Minimum 2–4 years of experience as an Administrative Assistant or similar role.
• Strong coordination and multitasking skills across multiple departments.
• Excellent communication skills in English (Arabic preferred).
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work under pressure and in a dynamic entertainment industry environment.
• Professional, reliable, and highly organized.