Administrative Assistant

Bayut | dubizzle; Al Khobar; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading travel management firm in Eastern Province, Saudi Arabia, is seeking an Admin Assistant for Travel Management. The role includes coordinating all employee travel activities, managing vendor relations, and ensuring policy compliance. Ideal candidates should have 2-4 years of experience, strong organizational skills, and proficiency in Microsoft Office. Join in a fast-paced environment with comprehensive health benefits and opportunities for learning and development.

Benefits

Comprehensive Health Insurance

Rewards and recognition

Learning & Development

Qualifications

• 2-4 years of experience in an administrative role with hands-on travel management responsibilities.
• Experience managing corporate travel in a medium to large organization is preferred.
• Strong understanding of corporate travel processes and policies.

Responsibilities

• Manage end-to-end travel arrangements including flight bookings, hotel accommodations, transportation, and visa support.
• Liaise with approved travel agencies, airlines, hotels, and service providers.
• Maintain accurate travel records, itineraries, approvals, and expense documentation.
• Track travel expenses and support reconciliation with Finance.
• Provide general administrative support related to travel and logistics.

Skills

Strong organizational and multitasking skills

Excellent communication and coordination abilities

High attention to detail and accuracy

Proficient in Microsoft Office (Excel, Word, Outlook)

Education

Diploma or Bachelor's degree in Business Administration, Management, or a related field

Job description

The Admin Assistant – Travel Management is responsible for coordinating, managing, and supporting all employee travel-related activities across the organization. This role ensures efficient travel planning, cost control, policy compliance, and seamless coordination with employees, management, and external travel service providers.

KEY RESPONSIBILITIES

Travel Coordination & Management

• Manage end-to-end travel arrangements including flight bookings, hotel accommodations, transportation, and visa support.
• Coordinate domestic and international travel plans for employees and management.
• Ensure all travel arrangements align with company travel policies and budget guidelines.
• Handle last-minute changes, cancellations, and emergency travel requirements efficiently.

Vendor & Agency Coordination

• Liaise with approved travel agencies, airlines, hotels, and service providers.
• Negotiate and manage preferred rates and travel packages where applicable.
• Monitor service quality and resolve travel-related issues with vendors.

Documentation & Compliance

• Maintain accurate travel records, itineraries, approvals, and expense documentation.
• Support visa processing, travel insurance, and government travel requirements.
• Ensure compliance with internal policies and external travel regulations.

Cost Control & Reporting

• Track travel expenses and support reconciliation with Finance.
• Prepare travel cost reports and summaries for management review.
• Identify cost-saving opportunities and support travel optimization initiatives.

Administrative Support

• Provide general administrative support related to travel and logistics.
• Respond to employee travel inquiries and provide guidance on travel procedures.
• Coordinate with HR, Finance, and Operations teams as required.

Requirements

QUALIFICATIONS

• Diploma or Bachelor’s degree in Business Administration, Management, or a related field.

EXPERIENCE

• 2–4 years of experience in an administrative role with hands-on travel management responsibilities.
• Experience managing corporate travel in a medium to large organization is preferred.

KNOWLEDGE

• Strong understanding of corporate travel processes and policies.
• Familiarity with travel booking systems and coordination with travel agencies.
• Basic knowledge of visa procedures and international travel requirements.

SKILLS

• Strong organizational and multitasking skills.
• Excellent communication and coordination abilities.
• High attention to detail and accuracy.
• Ability to handle urgent travel requests under pressure.
• Proficient in Microsoft Office (Excel, Word, Outlook).

TRAITS

• Proactive, reliable, and service-oriented.
• Strong sense of responsibility and confidentiality.
• Flexible and adaptable to changing priorities.
• Team player with a professional attitude.

Benefits

• High-performing and fast-paced work environment.
• Comprehensive Health Insurance
• Rewards and recognition
• Learning & Development
  

Bayut is an equal-opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.