Admin Assistant

DHL Global Forwarding; Riyadh Region; On-site; SAR 50,000 - 70,000; Full time

Job summary

A leading logistics provider in Riyadh is seeking an experienced Administrative Assistant to join their team. The role involves providing essential day-to-day administrative support, managing visitor interactions, and organizing employee engagement initiatives. Ideal candidates will have at least 2 years of experience and relevant vocational or technical qualifications. This position offers opportunities for career development and a competitive salary, along with a chance to contribute to a globally recognized company.

Benefits

Opportunities in a global company

Possible further career development

Competitive salary

Qualifications

• Minimum of 2 years of relevant experience.

Responsibilities

• Provide day-to-day administrative support.
• Greet visitors and manage visitor logs.
• Coordinate employee engagement initiatives.
• Oversee supplier onboarding processes.

Education

Vocational/Specialized/Technical/Certification

Job description

Overview

Would you like to be part of the most international company in the world? A company operating in more than 220 countries worldwide and has been pioneering cross-border express shipping since 1969. DHL Global Forwarding, Freight (DGFF) is the Group's air, ocean, and road freight specialist. We offer standardized transport as well as highly specialized end-to-end solutions to customers in a wide range of industries globally.

Who finds the right solutions at the right time? You do! Then we need to hear from you. Then join our amazing team at DHL Group. DHL Global Forwarding has an opening for a Admin assistant in Riyadh, Saudi Arabia.

Join us in connecting people and improving lives!

Responsibilities

• Under direct supervision, provide day-to-day administrative support for delivery of reception processes and activities
• Note down messages and distribute messages in a timely and accurate manner
• Greet visitors to the premises and determine the nature of their visit, issue visitor passes and maintain visitor logs, alert appropriate party of visitor arrival or direct visitors to appropriate office, department or employee
• Preparing the AWP for deliveries within the stations
• Arrange farewell cards/event for voluntary terminated employees
• Assist with booking hotel accommodations and flights for employees and visiting internal personnel
• Support and coordinate employee engagement initiatives, arrange country-specific training events, and organize health and wellness activities
• Ensure adequate stock levels of office supplies and pantry items
• Oversee supplier onboarding processes for relevant booking contracts
• Manage tracking and ordering of uniforms for employees
• Organize mini giveaways or cakes for employee birthdays
• Prepare ID cards, access/parking cards, business cards, medical insurance registration, onboarding kits, and IT assets for new hires
• Draft announcements for new joiners via WhatsApp and email at a country level
• Maintain an annual tracker for long service awards/EOM
• Prepare announcements for public holidays and company events

Requirements

• 2 years of experience
• Vocational/Specialized/Technical/Certification

We offer

• Opportunities in a global company where you can contribute your ideas and skills to move towards our shared goals
• Possible further career development
• Competitive salary

Why join DHL Global Forwarding?

We are part of DHL Group, the world’s leading logistics provider with operations in over 220 countries. Visit our career site on the web at https://www.logistics.dhl/us-en/home/careers.html

Our TOP EMPLOYER prestigious certification attests to our best-in-class efforts to attract and retain talent by fostering a positive work environment and encouraging personal and professional development among employees. The development of talented women in our organization is an ongoing key focus area.

We aspire to become the undisputed leader in our industry. When people think of forwarding; we want them to think DGF because we have:

• The largest global network with more than 30,000 passionate employees
• The most efficient processes and fastest response times
• The best solutions and best customer service

Our Vision: The Logistics Company for the World.

Our Mission: Excellence. Simply Delivered.

Our Purpose: Connecting People, improving lives.

Our Values: Respect & Results

Our Goals: Employer, Provider, and Investment of Choice, Living Responsibility

Our Equal Opportunity Statement: DHL Global Forwarding is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, and other legally protected characteristics.