Admin Assistant

Giza Arabia; Riyadh; On-site; SAR 20,000 - 30,000; Full time

Job summary

A leading company in Riyadh is seeking an Administrative Support professional to provide essential assistance to the GM and their team. Responsibilities include administrative tasks, logistics coordination, and maintaining communication with departments. Ideal candidates will possess excellent organizational and communication skills, ensuring effective support for operational needs.

Responsibilities

• Provide administrative support to the GM and team.
• Assist in secretarial tasks and prepare reports.
• Coordinate logistics for transporting technical staff.

Skills

Excellent organizational skills

Very good communication skills

Interpersonal skills

Negotiation skills

Relationship-building

Team player

Analytical skills

Excellent command of English

Job description

Provide administrative support to the GM or relevant functional manager and their team.

Assist in secretarial and administrative tasks, including typing, preparing, and compiling reports and proposals for the department.

Develop and maintain the company's filing system.

Prepare stationery requests and ensure the regular availability of stationery.

Follow up on issued and pending invoices, expenses, advances, and other minor accounting issues, communicating with the Finance Department for approval.

Maintain and update a telephone list of technical staff and allocate contact numbers as needed.

Coordinate logistics for transporting technical staff to customer sites.

Handle call duties as specified in the Call Handler’s job description.

Arrange travel logistics for team members.

Submit required reports regularly and upon request.

Respond to client inquiries and refer them to the appropriate personnel.

Provide immediate feedback on assigned tasks.

Skills

• Excellent organizational skills
• Very good communication, interpersonal, and negotiation skills
• Strong relationship-building abilities and being a team player
• Good analytical skills
• Excellent command of English