Admin Assistant

Matar Al Baqmi Holding Company; Dammam; On-site; SAR 120,000 - 150,000; Full time

Job summary

A leading company in Saudi Arabia is seeking an Admin Assistant to provide vital administrative support. Responsibilities include managing day-to-day office operations, organizing schedules, handling correspondence, and maintaining filing systems. Ideal candidates will have a Bachelor’s degree in Business Administration, plus 1–3 years of relevant experience, strong MS Office skills, and excellent communication abilities. This role demands attention to detail and the capacity to manage multiple tasks effectively.

Qualifications

• 1–3 years of experience in administrative or office support roles.
• Ability to handle multiple tasks and prioritize effectively.
• Ability to work independently and maintain confidentiality.

Responsibilities

• Manage and organize daily administrative tasks, including filing, scanning, and data entry.
• Handle incoming and outgoing correspondence (emails, letters, phone calls).
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and basic documentation as required.
• Maintain office supplies inventory and coordinate with vendors when needed.

Skills

Strong proficiency in MS Office

Excellent written communication

Excellent verbal communication

Strong organizational skills

Attention to detail

Interpersonal skills

Time-management skills

Education

Bachelor’s degree in Business Administration

Tools

MS Word

MS Excel

MS PowerPoint

MS Outlook

Job description

Job Role

The Admin Assistant is responsible for providing administrative and clerical support to ensure efficient day-to-day office operations. The role supports management and staff by handling correspondence, coordinating schedules, preparing documents, and maintaining organized filing systems.

Accountabilities

• Manage and organize daily administrative tasks, including filing, scanning, and data entry.
• Handle incoming and outgoing correspondence (emails, letters, phone calls).
• Schedule and coordinate meetings, appointments, and travel arrangements.
• Prepare reports, presentations, and basic documentation as required.
• Maintain office supplies inventory and coordinate with vendors when needed.
• Assist in organizing internal events, workshops, and staff meetings.
• Support HR and other departments with administrative tasks as assigned.
• Ensure proper documentation control and maintain confidential records securely.
• Greet visitors and provide professional front-desk support when required.
• Follow company policies and procedures to ensure smooth office operations.

Requirements

• Bachelor’s degree in Business Administration or related field (preferred).
• 1–3 years of experience in administrative or office support roles.
• Strong proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Excellent written and verbal communication skills.
• Strong organizational skills with attention to detail.
• Ability to handle multiple tasks and prioritize effectively.
• Professional attitude with strong interpersonal skills.
• Ability to work independently and maintain confidentiality.
• Time-management skills and ability to meet deadlines.