Workshop Administrator

Aertssen Machinery Services LTD; Doha; On-site; QAR 78,000 - 123,000; Full time

Benefits offered by this job

International growth

Global reach

Job summary

Aertssen Machinery Services LTD is seeking a highly organized Workshop Administrator to support the efficient operation of the workshop by coordinating maintenance activities, managing documentation and ensuring effective communication between workshop personnel, operations teams, suppliers and management.

The successful candidate will play a key role in supporting equipment maintenance activities and ensuring compliance with company procedures and standards.

Qualifications

• 3–5 years of experience in workshop administration, maintenance administration, or related role.
• Experience in maintaining maintenance records, spare parts inventories, and workshop documentation.
• Good communication and coordination skills with the ability to work effectively with multiple departments and external suppliers.
• Ability to prepare reports, maintain accurate records, and manage confidential information professionally.
• Knowledge of heavy equipment maintenance processes and workshop operations is preferred.

Responsibilities

• Maintenance records, service history and parts consumption must be accurately maintained.
• Prepare daily, weekly and monthly workshop reports and ensure filing of inspection reports and warranty documents.
• Monitor spare parts inventory and maintain accurate stock records; coordinate with suppliers on quotations and deliveries.
• Manage and maintain lifting equipment tools and inspection records to ensure safety compliance.

Skills

Maintenance records

Inventory control

Lifting equipment

Yard operations

Cross-department communication

Job description

Location Qatar

Type Full-Time

Company Presentation

Aertssen Machinery Services is proudly part of the Aertssen Group a family-owned company based in Belgium with over 60 years of history. Over the past 15 years with our state-of-the-art machinery we have established a reputable presence in the Middle East with offices in UAE Qatar and KSA. We operate in two divisions Heavy Lifting & Earthmoving ensuring the execution of a wide range of diverse projects on daily basis. Our advanced fleet of high-tech machinery combined with our nine hundred specialized employees empowers us to consistently deliver customer-centric service. Our employees are invaluable to us. After all it's the synergy between our passionate team and our machinery that drives our daily excellence in everything we do.

People power and passion to build on

Workshop Administrator

We are seeking a highly organized and detail-oriented Workshop Administrator to support the efficient operation of the workshop by coordinating maintenance activities, managing documentation, maintaining accurate records and ensuring effective communication between workshop personnel, operations teams, suppliers and management. The successful candidate will play a key role in supporting equipment maintenance activities and ensuring compliance with company procedures and standards.

Key Responsibilities

• Maintenance Records & Documentation
  • Maintain accurate maintenance records service history and parts consumption
  • Ensure proper filing of inspection reports checklists and warranty documents
  • Prepare daily weekly and monthly workshop reports
• Spare Parts & Inventory Control
  • Monitor spare parts inventory and maintain accurate stock records
  • Prepare purchase requests for parts consumables and workshop materials
  • Coordinate with suppliers regarding quotations deliveries and availability
• Lifting Equipment Management
  • Manage and maintain all lifting equipment tools and accessories
  • Ensure timely inspections certifications and compliance with safety standards
  • Maintain accurate lifting equipment registers and inspection records
• Yard & Boom Section Coordination
  • Organize and coordinate incoming and outgoing crane boom sections
  • Ensure proper storage identification and tracking of boom sections
  • Coordinate loading unloading and safe handling activities on the yard

What we offer

We offer you the opportunity to join an internationally growing company You will be part of our dynamic team you will be able to contribute to and benefit from our continuous expansion and global reach

• Minimum 3-5 years of experience in a workshop administration, maintenance administration, or related role, preferably within the heavy equipment, construction, transport, or industrial sector.
• Experience in maintaining maintenance records, spare parts inventories, and workshop documentation.
• Good communication and coordination skills with the ability to work effectively with multiple departments and external suppliers.
• Ability to prepare reports, maintain accurate records, and manage confidential information professionally.
• Knowledge of heavy equipment maintenance processes and workshop operations is preferred.