Senior Collections & Gallery Operations Lead

Black Pearl Consult; Qatar; On-site; QAR 300,000 - 460,000; Full time

Job summary

Black Pearl Consult in Qatar seeks a Collections & Gallery Operations Manager to oversee stewardship, documentation, and movement of artworks and design objects, and manage daily gallery operations. Reporting to the Director of Commercial Art & Design, you will coordinate registrations, inventory, rentals, shipping, and compliance, lead two Gallery Associates, and serve as deputy when the director is away.

The role blends curatorial-adjacent duties with operational excellence.

Qualifications

• Minimum 8+ years in a commercial gallery, museum, or art logistics.
• Degree or certification in Art History, Museum Studies, or Fine Art.
• Proven buying/procurement experience in gallery settings.
• Strong knowledge of international artwork handling and shipping.

Responsibilities

• Act as the primary registrar for the gallery and manage provenance documentation.
• Maintain the gallery inventory system and digital archiving.
• Coordinate rentals, consignments, sales, and related contracts.
• Oversee packing, installation, insurance, and risk mitigation.
• Liaise with artists, collectors, and shipping partners for compliance.
• Lead day-to-day gallery operations and workflows.
• Plan exhibitions, events, and VIP appointments with leadership.
• Manage external vendors and service providers.
• Oversee Gallery Associate workflows and performance.
• Serve as deputy operational contact in Director’s absence.
• Contribute to budgeting, forecasting, and strategic planning.
• Lead acquisition procedures for the design gallery as Lead Buyer.
• Present purchasing and stock data to procurement teams.
• Build relationships with designers and suppliers.
• Research artists and artworks for proposals and inventories.
• Support large-scale art consultancy commissions.
• Ensure compliance with international collections care and AML docs.

Skills

Art logistics

Negotiation

Vendor management

Documentation

Education

Art History

Museum Studies

Fine Art

Tools

ArtLogic

Arternal

ArtBase

TMS

Job description

Black Pearl Consult in Qatar seeks a Collections & Gallery Operations Manager to oversee stewardship, documentation, and movement of artworks and design objects, and manage daily gallery operations. Reporting to the Director of Commercial Art & Design, you will coordinate registrations, inventory, rentals, shipping, and compliance, lead two Gallery Associates, and serve as deputy when the director is away.

The role blends curatorial-adjacent duties with operational excellence.