Sales & Marketing Administrative Assistant

Rosewood Hotels and Resorts; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

Rosewood Hotels and Resorts in Doha is seeking a proactive Office & Sales Support Administrator to assist the Sales & Marketing team with daily, weekly and monthly tasks. You will manage diaries, coordinate communications, prepare correspondence, and support site visits and promotional activities, ensuring smooth operation and timely information flow.

The role requires meticulous planning, excellent organization, and the ability to prioritize multiple tasks while maintaining confidentiality and

Responsibilities

• Answer telephone calls to the department and either filter accordingly or take detailed messages
• Check the sales amp marketing in-trays on a regular basis and distribute accordingly
• Monitor the sales email inboxes on a regular basis and distribute efficiently
• Produce cover letters for brochure responses and dispatch
• Type and dispatch general office correspondence and contracts
• Ensure all correspondence is stamped and mailed
• File conference contracts actual and lost bookings
• Manage Sales Managers diaries and be aware of sales team s movements
• Collate sales kits collateral and ensure there is a ready supply
• Ensure all departments have stocks of brochures and manage the brochure inventory
• Update Sales Managers weekly activity reports
• Check stationery stock and re-order where necessary
• Ensure general office tidiness
• Produce the weekly Sales amp Marketing meeting agenda and minutes
• Update monthly data of corporate leisure room nights hotel productivity
• Manage purchase order log P amp L Critique
• Produce monthly report focusing on the sales team s highlights and financial successes
• Assist with and conduct site visits as required
• Assist with marketing promotions e g mailings
• Assist with the preparation of sales trips functions and the organization of familiarization trips
• Perform any other reasonable task as requested
• Assist and attend relevant familiarization trips entertainment
• Plan organize and use a systematic approach to get things done
• Manage time and resources effectively
• Prioritize actions and manage tasks through to completion
• Actively seek opportunities to develop and learn from experience
• Set high personal performance standards
• Communicate openly and clearly both written and verbally
• Pitch information at the appropriate level
• Listen to the needs of others before contributing
• Develop positive working relationships at all levels
• Motivate and inspire others to perform
• Collect and analyze relevant information about a problem
• Seek innovative solutions
• Make conscious decision to go for action
• Accept personal responsibility to make things happen
• Constantly review in order to improve
• Self-reliant working with minimal control and direction
• Act on your own initiative when appropriate
• Take calculated risks to achieve results
• Think ahead developing contingency plans where necessary
• Have driven and determination to succeed
• Contribute and be effective when team working with peers

Job description

Daily Responsibilities

• Answer telephone calls to the department and either filter accordingly or take detailed messages
• Check the sales amp marketing in-trays on a regular basis and distribute accordingly
• Monitor the sales email inboxes on a regular basis and distribute efficiently
• Produce cover letters for brochure responses and dispatch
• Type and dispatch general office correspondence and contracts
• Ensure all correspondence is stamped and mailed
• File conference contracts actual and lost bookings
• Manage Sales Managers diaries and be aware of sales team s movements

Weekly Responsibilities

• Collate sales kits collateral and ensure there is a ready supply
• Ensure all departments have stocks of brochures and manage the brochure inventory
• Update Sales Managers weekly activity reports
• Check stationery stock and re-order where necessary
• Ensure general office tidiness
• Produce the weekly Sales amp Marketing meeting agenda and minutes

Monthly Responsibilities

• Update monthly data of corporate leisure room nights hotel productivity
• Manage purchase order log P amp L Critique
• Produce monthly report focusing on the sales team s highlights and financial successes

Other

• Assist with and conduct site visits as required
• Assist with marketing promotions e g mailings
• Assist with the preparation of sales trips functions and the organization of familiarization trips
• Perform any other reasonable task as requested
• Assist and attend relevant familiarization trips entertainment

Self-Management

• Plan organize and use a systematic approach to get things done
• Manage time and resources effectively
• Prioritize actions and manage tasks through to completion
• Actively seek opportunities to develop and learn from experience
• Set high personal performance standards

Communication

• Communicate openly and clearly both written and verbally
• Pitch information at the appropriate level
• Listen to the needs of others before contributing
• Develop positive working relationships at all levels
• Motivate and inspire others to perform

Problem Solving amp Decision Making

• Collect and analyze relevant information about a problem
• Seek innovative solutions
• Make conscious decision to go for action
• Accept personal responsibility to make things happen
• Constantly review in order to improve

Pro-Active Behavior

• Self-reliant working with minimal control and direction
• Act on your own initiative when appropriate
• Take calculated risks to achieve results
• Think ahead developing contingency plans where necessary
• Have driven and determination to succeed
• Contribute and be effective when team working with peers