Sales and Marketing Coordinator

JCDecaux Middle East; Doha; On-site; QAR 60,000 - 90,000; Full time

Job summary

JCDecaux Middle East is seeking a Sales & Marketing Coordinator to provide day-to-day administrative support to the Sales and Marketing teams in Doha. The role involves coordinating client requirements, preparing proposals, and ensuring campaigns are delivered on time across multiple internal departments.

The ideal candidate will have 2–4 years of experience in sales or marketing coordination, a Bachelor's degree in a related field, and fluent English and Arabic.

Qualifications

• Bachelor's degree required in business, marketing, communications, advertising, or related field.
• 2–4 years of relevant experience in sales coordination, marketing coordination, advertising, or media.
• Fluent in English and Arabic (written and spoken).

Responsibilities

• Provide day-to-day administrative and coordination support to the Sales team.
• Assist in monitoring sales pipelines and opportunities.
• Prepare quotations, proposals, presentations, and client briefs.
• Coordinate with clients, agencies and internal teams to gather campaign requirements and schedules.
• Track campaign status and escalate issues to the appropriate department.
• Maintain accurate client databases and sales records.

Skills

English/Arabic fluency

Education

Bachelor's degree in Business/Marketing/Communications/Advertising

Tools

Excel

Word

PowerPoint

Job description

The Sales & Marketing Coordinator (i) provides day-to-day coordination and administrative support to the Sales and Marketing functions, ensuring smooth coordination of client requirements, sales proposals, advertising campaigns, marketing activities, documentation and reporting; (2) acts as an important link between the Sales & Marketing team, clients, advertising agencies, Operations, and other internal departments to ensure that commercial activities are accurately coordinated and delivered within agreed timelines.

Key Responsibilities

• Provide day-to-day administrative and coordination support to the Sales team.
• Assist the Sales team in monitoring sales pipelines and opportunities.
• Assist the Sales team in preparing for client meetings and presentations.
• Maintain accurate and up-to-date sales records, client databases (including but not limited to CR, Trading license, computer ID, Tax, and other relevant clients' data)
• Prepare quotations, proposals, presentations, client briefs, and other sales-related documents.
• Coordinate with clients and advertising agencies and Sales Team to obtain campaign requirements, artwork, specifications, schedules, and other relevant information.
• Coordinate closely with Operations regarding campaign availability, scheduling, installation, maintenance, and removal.
• Assist in coordinating campaign implementation, including artwork submission, documents required for municipality licensing, installation, display schedules, campaign changes, and removals.
• Monitor campaign status and elevate delays, discrepancies, or client concerns to the appropriate department.
• Coordinate with other departments to obtain information required for client proposals, presentations, and reports.
• Organize delivery, collection and follow up quotations, proposals, bookings, contracts, Booking Orders, and outstanding client campaign requirements.
• Monitor pending contracts on weekly basis and provide the report for such
• Organize campaign posting samples/proof, if required, and send the same to clients
• Respond to routine client and agency inquiries and ensure timely follow-up.

Marketing Coordination

• Provide daily support to the Marketing team.
• Assist in executing marketing activities, campaigns, events, and client engagement initiatives.
• Prepare and update the company's content and materials including sales presentations (international JCD clients), sector presentations, media offers/kits, special offers, innovate quotes, and other documents required by the Marketing Team
• Assist with the company's social media and digital marketing activities (website, intranet etc.)
• Support the preparation of client success stories, campaign highlights, and marketing case studies
• Compile, follow-up and review customer satisfaction surveys
• Search and compile market intelligence, competitor information, industry developments, general statistics and OOH advertising market and trends at local, regional and international levels.
• Prepare market/competitors reviews and sales leads.
• Assist in maintaining marketing databases and records including an up-to-date files and photos library
• Help organize and implement PR activities (press reviews etc.)
• Gather and transmit information about sustainability topics to other departments and the headquarters
• Answer requests for the marketing department and prepare other reports and materials as required
• Liaise with the regional teams and headquarters when needed

General

• Maintain confidentiality of company, client, commercial, and financial information
• Maintain client confidence and protect advertising operations by keeping information confidential
• Maintain organized electronic and physical records relating to Sales and Marketing.
• Assist with meeting arrangements, minutes, presentations, and follow-up actions.
• Support the Sales & Marketing team with administrative requirements and ad-hoc projects.
• Comply with company policies, procedures, and applicable Qatar laws and regulations.
• Carry out other reasonable duties assigned by management consistent with the nature and level of the position.
• Bachelor's degree in Business, Marketing, Communications, Advertising, or related discipline and/or relevant experience in related field
• 2-4 years of relevant experience in sales coordination, marketing coordination, advertising, media, account servicing, or a similar role
• Previous experience in the advertising/media industry or OOH industry is a plus
• Knowledge of the Qatar advertising/media market is an advantage
• Strong knowledge of Microsoft Office, particularly Excel, Word, and PowerPoint
• Fluent in both English and Arabic (written and spoken)