[RWDHA] - Receiving Supervisor

Rosewood Hotel Group; Qatar; On-site; QAR 60,000 - 90,000; Full time

Benefits offered by this job

Competitive salary

Accommodation Lusail

Birthday day off

Learning & development

Job summary

Rosewood Hotel Group is seeking a detail‑oriented receiving and stock controller to ensure all deliveries are documented with GRNs and PO references, and to maintain precise records. You will inspect goods, verify against orders, and manage organized storage with FIFO practices.

You will also process invoices, prepare daily summaries, obtain departmental approvals, and support cross‑training in accounts for career development.

Responsibilities

• Verify and ensure all deliveries are supported with Good Receiving Notes (GRN), purchase orders and other order documentation required.
• Receive, inspect, and accurately record all incoming goods and supplies, verifying their quality and quantity against purchase orders or delivery notes.
• Organize and maintain an efficient and systematic storage system for easy retrieval and stock rotation, following the FIFO method.
• Maintain a copy of all orders and receiving documentation, showing the scheduled delivery dates and GRN number on file.
• Ensure that all invoices and delivery orders of goods received are properly stamped and recorded in the Daily Receiving Summary.
• Daily Receiving Summary contains all the invoices posted on the day.
• All invoices received are signed by their respective HODs prior to submission to Accounts.
• To ensure where goods are received without adequate documentation, it is noted in the Birch Street / Check SCM and then treated like a delivery note. Both digitally and in paper form.
• Ensure that all rejected goods, containers, empty bottles and cases leaving the hotel are properly documented and accounted for.
• To prepare Credit Memo records for returned items.
• To ensure that items in the loading bay are kept secure and in accordance with health and safety regulations.
• To ensure storage areas are arranged and continuously maintained in a safe, clean and secure condition.
• To ensure that all goods are put away correctly and neatly and that all areas are cleaned according to the cleaning schedule.
• Perform periodic stock audits to reconcile physical stock levels with system records.
• Analyze inventory trends and usage patterns to optimize stock levels and minimize carrying costs.
• To undertake monthly stock takes of the inventory storerooms and other areas as directed.
• To issue items to departments as per the approved requisitions.
• To ensure items are replenished as per the PAR stocks on regular basis.
• To Assist the F&B Controller in the monthly Food and Beverage inventory not limited to beverage store but outlets as well.
• Identify and report any damaged or defective items and coordinate with relevant teams for replacements or returns.
• To undertake cross‑training in other areas of accounts to enable career development and to cover during emergencies, sickness and vacations.
• To attend all training courses as and when required.
• To collect signatures from departments representatives upon giving out received items.
• To have complete knowledge and command over all the products in storage.

Job description

Benefits

• A competitive salary and benefits package
• High-quality associate accommodation in prime locations in the heart of Lusail and the Pearl
• A birthday day off (because your milestones matter!)
• Personalized development plans and continuous learning opportunities to support your career journey

Your Role

• Verify and ensure all deliveries are supported with Good Receiving Notes (GRN), purchase orders and other order documentation required.
• Receive, inspect, and accurately record all incoming goods and supplies, verifying their quality and quantity against purchase orders or delivery notes.
• Organize and maintain an efficient and systematic storage system for easy retrieval and stock rotation, following the FIFO method.
• Maintain a copy of all orders and receiving documentation, showing the scheduled delivery dates and GRN number on file.
• Ensure that all invoices and delivery orders of goods received are properly stamped and recorded in the Daily Receiving Summary.
• Daily Receiving Summary contains all the invoices posted on the day.
• All invoices received are signed by their respective HODs prior to submission to Accounts.
• To ensure where goods are received without adequate documentation, it is noted in the Birch Street / Check SCM and then treated like a delivery note. Both digitally and in paper form.
• Ensure that all rejected goods, containers, empty bottles and cases leaving the hotel are properly documented and accounted for.
• To prepare Credit Memo records for returned items.
• To ensure that items in the loading bay are kept secure and in accordance with health and safety regulations.
• To ensure storage areas are arranged and continuously maintained in a safe, clean and secure condition.
• To ensure that all goods are put away correctly and neatly and that all areas are cleaned according to the cleaning schedule.
• Perform periodic stock audits to reconcile physical stock levels with system records.
• Analyze inventory trends and usage patterns to optimize stock levels and minimize carrying costs.
• To undertake monthly stock takes of the inventory storerooms and other areas as directed.
• To issue items to departments as per the approved requisitions.
• To ensure items are replenished as per the PAR stocks on regular basis.
• To Assist the F&B Controller in the monthly Food and Beverage inventory not limited to beverage store but outlets as well.
• Identify and report any damaged or defective items and coordinate with relevant teams for replacements or returns.
• To undertake cross‑training in other areas of accounts to enable career development and to cover during emergencies, sickness and vacations.
• To attend all training courses as and when required.
• To collect signatures from departments representatives upon giving out received items.
• To have complete knowledge and command over all the products in storage.