Procurement Officer (Governance & Correspondence)

Confidential Company; Lusail; On-site; QAR 120,000 - 180,000; Full time

Job summary

Confidential Company in Lusail, Qatar is seeking a Procurement Officer responsible for governance-focused correspondence. You will draft official letters, memos, RFIs and notices, ensuring all documents meet government templates and maintain an audit-ready record of procurement activities.

You will coordinate with compliance, internal audit and legal/contracts teams, maintain version-controlled records, and prepare governance/status reports highlighting savings and compliance updates.

Qualifications

• Bachelor’s degree required in business, law, or related field.
• 5–7 years in administration, document control, compliance or governance support.
• Strong English writing and drafting skills; Arabic an advantage.

Responsibilities

• Draft, format and issue official letters, memos, RFIs, NCRs, notices and other correspondence.
• Ensure documents follow templates, numbering and tone for government clients and authorities.
• Prepare and circulate meeting minutes and track actions to closure.
• Maintain a controlled register of incoming/outgoing correspondence with references and status.
• Proofread documents for accuracy and completeness before issue.
• Manage and update department templates and procurement records.

Skills

Business writing

Drafting

English proficiency

Education

Bachelor’s degree in business administration, law or related field

Tools

MS Office

ERP procurement module

Job description

We are hiring a Procurement Officer for a governance and correspondence role based in Lusail, Qatar. This job suits someone who writes well, pays close attention to detail, and knows how to keep procurement records audit-ready.

Responsibilities

• Draft, format and issue official letters, memos, RFIs, NCRs, notices and other correspondence for the Procurement Department.
• Make sure all documents follow set templates, numbering and tone, suitable for government clients, consultants and authorities.
• Prepare and circulate meeting minutes and track action items until they are closed.
• Keep a controlled register of incoming and outgoing correspondence with references, dates and status.
• Proofread documents for accuracy, consistency and completeness before they are issued.
• Manage and update the department’s document templates.
• Check that procurement files such as RFPs, comparison statements, purchase orders, contracts and approvals are complete and follow policy before processing.
• Maintain a clear audit trail so every file can be traced, cross-referenced and retained as required.
• Coordinate with Compliance, Internal Audit and Legal/Contracts, and pass contract and legal questions to the right team.
• Keep confidential procurement records, both physical and electronic, with proper version control.
• Prepare regular governance and status reports for management, including savings and compliance updates.

Requirements

• Bachelor’s degree in business administration, law or a related field.
• 5 to 7 years of experience in administration, document control, compliance or a governance support role, preferably in construction or a semi-government environment.
• Working knowledge of procurement processes, tendering, governance, audit and internal controls.
• Familiarity with government procurement and documentation standards is an advantage.
• Excellent business writing and drafting skills in English. Arabic is an advantage.
• Proficiency in MS Office (Word, Excel, Outlook) and document or records management systems. ERP procurement module experience is an advantage.
• Professional communication suited to top management and authorities.