PMO & Portfolio Coordination Consultant

VAM Systems Inc; Doha; On-site; QAR 50,000 - 80,000; Full time

Job summary

VAM Systems Inc. seeks a PMO & Portfolio Coordination Consultant to support the Strategy PMO in portfolio reporting, CapEx planning coordination, governance follow‑up, and executive management reporting in Qatar.

You will consolidate data, maintain dashboards, and prepare regular reports to ensure timely, accurate portfolio information across PMO, Finance, and business teams.

Qualifications

• Advanced Excel skills, including pivot tables, lookups, reporting, and data reconciliation.
• Excellent PowerPoint and executive presentation skills.
• Experience with portfolio/project management systems, preferably Planview and/or MS Project.
• Strong data validation, cleansing, and reconciliation capabilities.
• Strong stakeholder coordination and follow‑up skills.
• Ability to work with senior stakeholders and across PMO, Finance, and business teams.
• Excellent written and verbal communication skills.

Responsibilities

• Consolidate updates from project managers and business units.
• Maintain portfolio dashboards and project trackers.
• Perform data-quality reviews and challenge missing or inconsistent information.
• Prepare weekly, monthly, and ad hoc portfolio reports.
• Track milestones, approvals, deliverables, and outstanding actions.
• Proactively follow up with stakeholders for timely updates.
• Coordinate annual CapEx collection across divisions and subsidiaries.
• Consolidate and validate CapEx submissions.
• Track CapEx requests through governance and approval stages.
• Reconcile CapEx information across business, Finance, and PMO records.
• Prepare prioritization and management decision packs.
• Maintain CapEx pipelines and trackers.
• Support reforecasting and budget-adjustment exercises.
• Produce reporting on CapEx consumption, pipeline, and approval status.
• Coordinate governance meetings and prepare agendas, packs, and minutes.
• Maintain action logs and follow up on outstanding actions.
• Develop executive presentations and management reports.
• Analyze portfolio information and highlight key observations.
• Support project managers in complying with PMO requirements.

Skills

Advanced Excel

Stakeholder coordination

Communication skills

Data validation / reconciliation

Executive presentation

Cross-functional collaboration

Executive reporting

Tools

Planview

MS Project

Job description

We are currently looking for PMO & Portfolio Coordination Consultant for our Qatar operations

Role summary:

The PMO & Portfolio Coordination Consultant will support the Strategy PMO in portfolio reporting, CapEx planning coordination, governance follow‑up, and executive management reporting. The role requires strong hands‑on coordination, data consolidation, stakeholder follow‑up, and reporting skills to ensure accurate, timely, and actionable portfolio information across business, Finance, and PMO stakeholders.

Key responsibilities

• Consolidate updates from project managers and business units
• Maintain portfolio dashboards and project trackers
• Perform data-quality reviews and challenge missing or inconsistent information
• Prepare weekly, monthly, and ad hoc portfolio reports
• Track milestones, approvals, deliverables, and outstanding actions
• Proactively follow up with stakeholders for timely updates
• Coordinate annual CapEx collection across divisions and subsidiaries
• Consolidate and validate CapEx submissions
• Track CapEx requests through governance and approval stages
• Reconcile CapEx information across business, Finance, and PMO records
• Prepare prioritization and management decision packs
• Maintain CapEx pipelines and trackers
• Support reforecasting and budget-adjustment exercises
• Produce reporting on CapEx consumption, pipeline, and approval status
• Coordinate governance meetings and prepare agendas, packs, and minutes
• Maintain action logs and follow up on outstanding actions
• Develop executive presentations and management reports
• Analyze portfolio information and highlight key observations
• Support project managers in complying with PMO requirements

Required skills

• Advanced Excel skills, including pivot tables, lookups, reporting, and data reconciliation
• Excellent PowerPoint and executive presentation skills
• Experience with portfolio/project management systems, preferably Planview and/or MS Project
• Strong data validation, cleansing, and reconciliation capabilities
• Strong stakeholder coordination and follow‑up skills
• Ability to work with senior stakeholders and across PMO, Finance, and business teams
• Excellent written and verbal communication skills