Operations & Administrative Coordinator

Madre Integrated Engineering; Doha; On-site; QAR 33,000 - 89,000; Full time

Job summary

Madre Integrated Engineering in Doha is seeking a diligent Administrative Assistant to support invoicing, reporting, and office operations. The role requires strong organizational and communication skills to coordinate multiple tasks.

You will handle meetings, document control, procurement support, and liaison with vendors, ensuring accurate records and timely delivery of administrative services.

Qualifications

• Diploma or Certificate in Business Administration or a related field.
• Minimum 3 years of experience in a similar administrative role.
• Proficiency in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Strong organizational, communication, and coordination skills.

Responsibilities

• Prepare and compile data for invoicing and operational reports.
• Verify supplier invoices against approved Purchase Orders and support payment processing.
• Coordinate contractor inductions, visitor access, and site visits.
• Arrange meetings, manage calendars, and schedule appointments.
• Prepare meeting agendas, reports, presentations, and supporting documents.
• Record meeting minutes and track follow-up actions.
• Maintain filing systems, document control processes, and plant archives.
• Perform general administrative and data entry duties.
• Manage office supplies and stationery inventories.
• Coordinate catering and logistics for meetings and training events.
• Coordinate office services, including cleaning, waste management, and maintenance activities.
• Obtain quotations for maintenance services, furniture, office equipment, and other requirements.
• Assist with the procurement of plant materials, supplies, and consumables.
• Liaise with vendors, contractors, and external service providers as required.
• Ensure accurate record-keeping and compliance with administrative procedures.
• Arrange security gate passes and follow up on approvals.

Skills

Organizational skills

Communication skills

Coordination skills

Education

Diploma or Certificate in Business Administration or related field

Tools

Microsoft Office

Job description

Madre Integrated Engineering in Doha is seeking a diligent Administrative Assistant to support invoicing, reporting, and office operations. The role requires strong organizational and communication skills to coordinate multiple tasks.

You will handle meetings, document control, procurement support, and liaison with vendors, ensuring accurate records and timely delivery of administrative services.