Lead Tender Executive

Confidential Company; Al Khor; On-site; QAR 180,000 - 300,000; Full time

Job summary

Confidential Company is seeking a Tender Coordinator to manage invitations, RFPs and RFQs, monitor tender portals, and oversee document control and submission quality. You will coordinate with multiple divisions to ensure timely responses and adherence to client requirements.

The role requires a Bachelor's in Civil Engineering or related field, at least five years in tender coordination, and strong proficiency with MS Word, Excel, and PDF tools. Qatar-based with on-site duties.

Qualifications

• Bachelor’s degree in Civil Engineering, Construction Management or related discipline.
• At least five years of tendering or proposal coordination experience.
• Familiarity with civil, infrastructure, fit-out and oil and gas tenders; including technical and commercial submissions, tender bonds, prequalification and e-tendering portals.

Responsibilities

• Act as the single point of contact for tender invitations, RFPs and RFQs and monitor tender advertisements daily.
• Maintain a master tender register with deadlines, milestones and submission status.
• Initiate bond requests, coordinate issuance, tracking expiry dates and extensions.

Skills

Written communication

Coordination

Problem solving

Document control

Time management

Education

Bachelor's degree in Civil Engineering

Construction Management

Related discipline

Tools

Microsoft Word

Microsoft Excel

PDF tools

Job description

1 Tender Opportunities and Document Collection

Act as the single point of contact for tender invitations RFPs and RFQs monitor public and private tender advertisements daily Circulate relevant opportunities to division heads for review and decisions on tender participation Initiate approved tender fee requests coordinate document purchases or downloads and distribute complete tender documents to the relevant teams

2 Tender Planning and Departmental Coordination

Maintain a master tender register covering the responsible division closing date bond requirements key milestones and submission status Set and track internal deadlines for technical inputs dry costing management reviews and final submission in line with company policy Follow up with departments on outstanding inputs maintain document revision control and escal

3 Tender Bonds

Initiate tender bond requests with the relevant divisions and Finance confirming the client s required amount beneficiary format and validity Coordinate bond issuance and collection and arrange submission with the tender or separately as required by the client Track bond expiry dates and coordinate extensions release or return with Finance and the relevant division

4 Technical and Commercial Tender Preparation

Assist divisions in compiling technical proposals company credentials project experience personnel and equipment details and required technical and QHSE documents Coordinate with estimators to obtain completed dry costing and follow up on supplier and subcontractor quotation inputs and outstanding pricing clarifications Coordinate with the Legal Department for tender inputs review of contractual terms and required clarifications and incorporate approved legal comments into the submission Schedule management reviews to obtain approval of overheads and profit OH P final pricing and commercial qualifications before submission Prepare the final commercial submission including bid forms bills of quantities and pricing schedules using approved figures and client templates

5 Tender Submission

Create and maintain submission checklists collate and review all documents for completeness signatures stamps validity and compliance with tender instructions Arrange correct separation packaging and labelling of technical and commercial submissions or prepare portal uploads in the prescribed format Submit tenders before the closing deadline obtain the acknowledgement of receipt AOR or portal confirmation and circulate it to relevant BAH stakeholders

6 Client Communication and Follow Up

Manage tender correspondence with client procurement teams including clarifications site visits addenda and extension requests circulate updates and track required actions Coordinate post-submission responses and clarification meetings with the relevant teams and support the handover of awarded tenders to the responsible division

7 Prequalification and Vendor Portal Management

Coordinate company registrations and maintain vendor profiles on QatarEnergy and other government semi-government and private client portals Assist divisions in preparing prequalification and vendor onboarding submissions coordinating corporate financial technical and QHSE inputs with the responsible departments Monitor registration status company classifications and document expiry dates obtain updated credentials and coordinate renewals to maintain bidding eligibility

8 Records and Management Reporting

Maintain a controlled archive of tender documents addenda correspondence approvals submitted bids and receipt acknowledgements protecting confidential commercial information Provide management with regular updates on upcoming deadlines active tenders submissions results and outstanding actions Bachelor’s degree in Civil Engineering , Construction Management or a related discipline.At least five years of relevant tendering or proposal coordination experience within contracting; Qatar or GCC experience is preferred.Familiarity with civil, infrastructure, fit-out and oil and gas tenders, including technical and commercial submissions, tender bonds, prequalification and e-tendering portals.Strong written communication, coordination, problem-solving and document control skills, with proficiency in Microsoft Word, Excel and PDF tools and the ability to manage multiple deadlines.